buyers: Year end deadlines for purchases and contracts - plan ahead!

[campus buyers announcement list]

Dear Campus:
It is that time of year again for preparing for FY19 year-end, June 30, 2019.
Please remember, if you want your expenditures charged in FY19, the goods must be received or services be performed by June 30th.  In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS).  Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:
New Custom Contracts

Submit by May 10th

New Form Contracts

Submit by June 3rd

New Purchase Orders

Submit by June 7th

New Sole Source

Submit by May 1st

New RFQs for Goods

Submit by May 10th

New RFQs for Services

Submit by May 1st

AP for Goods

Submit by May 10th

AP for Services

Submit by May 1st

RFPs

Submit by April 22nd

P-Card Requests

Submit by June 14th

Duck Depot Orders above $25,000 (to ensure enough time for delivery by FY end)

Submit by June 14th

Procurements, contracts and purchase orders received by the above deadline dates will receive priority processing.  Documents received after the deadline dates noted above may not be completed prior to year-end closing of the books.  For procurements in process to be included in FY19, the resulting contract or purchase order must be submitted by the required dates above.
Remember that selecting the incorrect contract type may significantly delay your processing time.  Also note that after the fact contracts are not given priority and cannot be expedited.
Please note - Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year
PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.
If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.

[cid:4B9B6C3F-95CC-44A6-9B03-D592F3AE51E2]

Purchasing and Contracting Services
1600 Millrace Drive, Suite 306 | Eugene, OR 97403-1995

UO is Buying!  Are you a small business?  COBID certified?  Sign up in our portal to get news about our outreach events to connect you with local buyers at pcs.uoregon.edu<https://pcs.uoregon.edu/> !

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