buyers: FY14 Year-End Closing Timelines - Purchasing and Contracting Services

[Lynne Harrell]

Dear Campus:
It is that time of year again for preparing for FY14 year-end, June 30, 2014.
Please remember, if you want your expenditures charged in FY14, the goods must be received or services be performed by June 30th.  In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS).  Additionally, PCS will be working on completing governance transition matters, so timing is tight.  Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:
New Custom Contracts

Submit by June 2nd

New Form Contracts

Submit by June 13th

New Purchase Orders

Submit by June 13th

New Procurements

Submit by May 13th

P-Card Journal Vouchers

Complete by June 30th for months of March, April and May 2013

Complete by July 8th for month of June 2014

Procurements, Contracts and Purchase Orders received by the above deadline dates will receive priority processing.  Documents received after the deadline dates noted above may not be completed prior to year-end closing of the books.  For procurements in process to be included in FY14, the resulting contract or purchase order must be submitted by the required dates above.
PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.
If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.
Purchasing and Contracting Services
University of Oregon
p - (541) 346-2419
f - (541) 346-2425

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