Fiscal Year 21 Year-End Instructions and Deadlines

[Business Affairs Office News]

Good morning,



With our fiscal year-end quickly approaching, please take time to review the year-end departmental instructions and deadlines at https://ba.uoregon.edu/finance-and-accounting/closing-procedures. It is important for all departments to read and follow these instructions to assist the Business Affairs Office in coordinating the UO's fiscal year close, financial statement production, and annual audits. In addition to the website, our annual year-end training is presented in an online format. Please take time to review the training, it can found in the MyTrack Learning Module<https://hr.uoregon.edu/learning-development/mytrack-learning-module> and shouldn't take more than 30 minutes to complete.



Please make every effort to post June and remaining FY21 activity to period 12 before it closes at 5:00pm on July 8th. Any remaining activity, accruals, and adjustments need to be posted to period 14.



Certain account codes require the maintenance of subsidiary ledgers (detailed listings of transactions that comprise the balance of an account). If your department has made any entries to general ledger asset (AXXXX) or liability (BXXXX) account codes found in the list below , please maintain a subsidiary ledger to support the balances as of June 30, 2021.



General Ledger Account Codes:

A3103 - Misc Accounts Receivable

A3106 - Sundry Receivable

A3702 - AR from Affiliated Foundation

A4002 - Organized Storeroom Inventories

A5019 - Prepaid Services & Supplies

A5020 - Prepaid Travel

A5021 - Prepaid Subscriptions/Memberships

A5022 - Prepaid Capital Assets

A5023 - Prepaid Software Expenditures

A5030 - Prepaid Miscellaneous Expense

B0101 - Year-end A/P Accrual

B0190 - Received Items Payable

B5120 - Prepaid Tuition & Fees

B5801 - Undistributed Revenue

B5802 - Unearned Revenue

B5817 - Unredeemed Gift Cards/Certificates



For BAO contacts related to year-end closing, please visit https://ba.uoregon.edu/content/accounting-and-financial-management-contacts.



Thank you,

BAO Financial Services



Jill Ritz, 6-1256, jritz at uoregon.edu<mailto:jritz at uoregon.edu>

Phil Davis, 6-3524, pdavis at uoregon.edu<mailto:pdavis at uoregon.edu>
Robbin Howard, 6-1115, rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>
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