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<p class="xmsonormal">Good morning,<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">With our fiscal year-end quickly approaching, please take time to review the year-end departmental instructions and deadlines at
<a href="https://ba.uoregon.edu/finance-and-accounting/closing-procedures">https://ba.uoregon.edu/finance-and-accounting/closing-procedures</a>. It is important for all departments to read and follow these instructions to assist the Business Affairs Office
in coordinating the UO’s fiscal year close, financial statement production, and annual audits. In addition to the website, our annual year-end training is presented in an online format. Please take time to review the training, it can found in the
<a href="https://hr.uoregon.edu/learning-development/mytrack-learning-module">MyTrack Learning Module</a> and shouldn’t take more than 30 minutes to complete.<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Please make every effort to post June and remaining FY21 activity to period 12 before it closes at 5:00pm on July 8<sup>th</sup>.
<span style="color:black">Any remaining activity, </span>accruals,<span style="color:black"> and adjustments need to be posted to period 14.</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Certain account codes require the maintenance of subsidiary ledgers (detailed listings of transactions that comprise the balance of an account). If your department has made any entries to general ledger asset (AXXXX) or liability (BXXXX)
account codes found in the list below , please maintain a subsidiary ledger to support the balances as of June 30, 2021.
<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><u>General Ledger Account Codes:</u><o:p></o:p></p>
<p class="xmsonormal">A3103 - Misc Accounts Receivable<o:p></o:p></p>
<p class="xmsonormal">A3106 - Sundry Receivable<o:p></o:p></p>
<p class="xmsonormal">A3702 - AR from Affiliated Foundation<o:p></o:p></p>
<p class="xmsonormal">A4002 - Organized Storeroom Inventories<o:p></o:p></p>
<p class="xmsonormal">A5019 - Prepaid Services & Supplies<o:p></o:p></p>
<p class="xmsonormal">A5020 - Prepaid Travel<o:p></o:p></p>
<p class="xmsonormal">A5021 - Prepaid Subscriptions/Memberships<o:p></o:p></p>
<p class="xmsonormal">A5022 - Prepaid Capital Assets<o:p></o:p></p>
<p class="xmsonormal">A5023 - Prepaid Software Expenditures<o:p></o:p></p>
<p class="xmsonormal">A5030 - Prepaid Miscellaneous Expense<o:p></o:p></p>
<p class="xmsonormal">B0101 - Year-end A/P Accrual<o:p></o:p></p>
<p class="xmsonormal">B0190 - Received Items Payable<o:p></o:p></p>
<p class="xmsonormal">B5120 - Prepaid Tuition & Fees<o:p></o:p></p>
<p class="xmsonormal">B5801 - Undistributed Revenue<o:p></o:p></p>
<p class="xmsonormal">B5802 - Unearned Revenue<o:p></o:p></p>
<p class="xmsonormal">B5817 - Unredeemed Gift Cards/Certificates<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">For BAO contacts related to year-end closing, please visit <a href="https://ba.uoregon.edu/content/accounting-and-financial-management-contacts">
https://ba.uoregon.edu/content/accounting-and-financial-management-contacts</a>.<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Thank you,<o:p></o:p></p>
<p class="xmsonormal">BAO Financial Services<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Jill Ritz, 6-1256, <a href="mailto:jritz@uoregon.edu">jritz@uoregon.edu</a><o:p></o:p></p>
<p class="xmsonormal">Phil Davis, 6-3524, <u><span style="color:#0563C1"><a href="mailto:pdavis@uoregon.edu">pdavis@uoregon.edu</a></span></u><o:p></o:p></p>
<p class="MsoNormal">Robbin Howard, 6-1115, <u><span style="color:#0563C1"><a href="mailto:rchoward@uoregon.edu">rchoward@uoregon.edu</a></span></u><o:p></o:p></p>
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