Trade-ins

[Business Affairs Office News]

Good Morning,

The Business Affairs Office (BAO) Property Control Department would like to remind campus departments of their responsibilities regarding trade-in of University of Oregon (UO) equipment.

Equipment includes:

*         Capitalized equipment (generally $5,000 or greater and has a useful life of greater than one year).

*         High-risk and other minor equipment (generally less than $5,000 or has a useful life of less than one year).

*         Vehicles

*         Vessels

Trade-ins include, but are not limited to:

*         Capitalized equipment for capitalized equipment.

*         Minor equipment for capitalized equipment.

*         Capitalized equipment for minor equipment.

*         Minor equipment for minor equipment.

Before trading-in equipment, please note:

*         Sponsored Project Services approval must be obtained when trading-in equipment purchased with sponsored funds.

*         Gifted equipment must be researched to ensure no restrictions for trade-in exist.

*         Perform a cost-benefit analysis of asset(s) to be traded-in.  Things to consider:

o    Would the use of the equipment by a UO department outweigh the trade-in value?

o    Would another UO department be willing to purchase the equipment?

o    Is trading in the equipment the most efficient and effective method of disposal?

After trading-in equipment:

*         In addition to the standard document text in the Banner invoice please list:

o    The description and asset number (if applicable) of the equipment being traded in.

o    Amount of trade-in value for each piece of equipment.

*         Please complete and submit a Property Disposition Report (PDR) to the Property Control Department.

Thank you,

Jill Ritz
541-346-1256
jritz at uoregon.edu<mailto:jritz at uoregon.edu>

Molly Lockhart
541-346-1250
mlockhar at uoregon.edu<mailto:mlockhar at uoregon.edu>

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