Non-Owned Property Reminder

[Business Affairs Office News]

Good afternoon,
The Business Affairs Office (BAO) Property Control Department would like 
to remind University of Oregon (UO) personnel of their responsibilities 
associated with using non-university owned property in the course of UO 
business.
In general, the UO does not accept responsibility for non-university 
owned property that is damaged, lost, or stolen.
University insurance coverage is generally provided for non-University 
owned property that meets all of the following requirements:

  * Is reported to and is tagged by the BAO Property Control Department.
  * Is used for official university business.
  * Its use has been approved by a UO Department Head or Director.
  * Is not for personal use (e.g. personal refrigerators, fans,
    pictures, paintings, plants, radios, etc.).
  * Is referenced in a properly executed Personal Property Loan Agreement.
  * The loss claim meets the minimum deductible per occurrence and any
    other applicable policy requirements.

Please note, university departments may be held responsible for the 
difference in the insurance proceeds and the repair or replacement cost 
per the Personal Property Loan Agreement.
The BAO Property Control Department suggests that individuals who have 
personally owned property on campus take the following precautions to 
avoid the possibility of it being mistaken for university owned property:

  * Mark the equipment for identification of ownership.
  * Provide the department head with a list of personally owned property
    being used on university premises.

Should confusion arise, proof of ownership will rest with the 
individual, rather than the UO.

Thank you,
BAO Property Control Department

Jill Ritz
541-346-1256
jritz at uoregon.edu

Molly Lockhart
541-346-1250
mlockhar at uoregon.edu
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