Duck Depot Invoice Date Change

[Business Affairs News]

Good Morning,



Please note that as of yesterday afternoon (July 1), Invoices processed in Duck Depot with a vendor invoice date prior to July will receive a FY26 transaction date in Banner.  Meaning, an invoice dated 6/15/26 will be processed in FY26 while P12 is open (through July 9).



The reason for this change is that we found POs created in FY26 would fail to process invoices, as they cannot accept FY27 transaction dates.  On July 9, we will perform an encumbrance roll that will move all FY26 open POs into FY27.  This change allows invoices to still be processed during the next week.



If you are processing a June or earlier dated invoice against a PO that is in the system, please be sure that the receiving is also dated Prior to July 1 before submitting that invoice.

If you are processing a non-PO invoice (Retrofit order in Duck Depot), and your invoice is dated in June, be sure Fiscal Year 2026 is selected on the requisition screen.  The system should default this based on the invoice date.



Also note, Invoices with a FY mismatch between the PO and Invoice will fail to process.  This will mostly happen with FY26 created POs and invoices dated in July.  The AP team in Business Affairs will correct these Friday July 10, after the encumbrance roll is complete the prior night.  No further action by you will need to be taken on them.



Please feel free to reach out if you have any questions.



Thank you,

Eddie



Eddie Roberts

Director, Financial Services

Business Affairs

PH:  541-346-1116

erobe at uoregon.edu<mailto:dicarl at uoregon.edu>

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