FY25 AP Deadlines

[Business Affairs News]

Good morning, I submitted a vendor setup request for a summer courtesy appointment who will get a $1500 stipends each month starting June.  Will I receive notification of you receiving it or only when it is processed.  I sent the W8 and APA form through the secure drive. The request was for Pascal Achenbach 952177544

Thank you,

Nadine
Nadine Batya | Business Coordinator
Phil and Penny Knight Campus for Accelerating Scientific Impact
University of Oregon
https://knightcampus.uoregon.edu/
Mobile: 541-968-3849| Desk: 541-346-0606 nbatya at uoregon.edu<mailto:nbatya at uoregon.edu>

[UOSignature-3435-CGY11-4C]

From: ba-news-bounces at lists.uoregon.edu <ba-news-bounces at lists.uoregon.edu> On Behalf Of Business Affairs News
Sent: Monday, June 2, 2025 10:20 AM
To: Business Affairs News <ba-news at lists.uoregon.edu>
Subject: FY25 AP Deadlines


As we approach the end of Fiscal Year 2025, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following deadlines, for us to complete closing the fiscal year in a timely manner.




  *   Vendor set-up requests type 1        Submit vendor set up requests for all Custom Contracts, Personal Service Contracts/PSC, and PO's for FY25 by close of business Wednesday, June 11th
                 *   NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2026 unless special arrangements are made



  *   Vendor set-up requests Type 2        Submit vendor set up requests for direct billed invoices, travel reimbursements, refunds, and activations for FY25 by close of business Tuesday, June 17th
                 *   NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2026 unless special arrangements are made



  *   Invoice entry                                        Enter all vendor invoices for FY25 by close of business Monday, June 23rd to ensure approvals and payment processing in the current fiscal year.
                 *   The final check run for FY25 will be Thursday, June 26th



  *   Invoice approvals                                 Please make sure all invoices to be included in FY25 are approved for processing by close of business Wednesday, June 25th



  *   Wire Transfers                                      All Wires for FY25 must be received by AP no later than 10AM Monday, June 23rd to allow adequate time for the wires to clear the bank system and post by the end of the month.





Additionally,  when processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which fiscal year the document will post to.

Transaction dates will begin to automatically default to FY26 on July 1, 2025.



If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 2025, the revenue or expense must be posted to FY25. You must change the date on your document to June 30 when processing the transaction in July.



Business Affairs will close period 12 on Wednesday, July 9th at 5:00 p.m.   Please make sure to post June transactions by 12:00 p.m. that day to allow time for documents to clear the approval process.



For other information on year-end closing, please see the Business Affairs webpage at: https://ba.uoregon.edu/finance-and-accounting/closing-procedures.





Thank you for your attention to these important deadlines.





Diane Carl

Accounts Payable Manager

Business Affairs

PH:  541-346-4235

dicarl at uoregon.edu<mailto:dicarl at uoregon.edu>

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