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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Aptos",sans-serif">Good morning, I submitted a vendor setup request for a summer courtesy appointment who will get a $1500 stipends each month starting June. Will I receive notification of you
receiving it or only when it is processed. I sent the W8 and APA form through the secure drive. The request was for Pascal Achenbach 952177544<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#201F1E">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#201F1E"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#201F1E">Nadine<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;color:#201F1E">Nadine Batya</span></b><b><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:black;mso-ligatures:standardcontextual"> |
</span></b><b><span style="font-size:8.0pt;color:#201F1E">Business Coordinator</span></b><span style="font-size:8.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:black">Phil and Penny Knight Campus for Accelerating Scientific Impact</span><span style="font-size:8.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:black">University of Oregon</span><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://knightcampus.uoregon.edu/"><span style="font-size:8.0pt;font-family:"Aptos",sans-serif">https://knightcampus.uoregon.edu/</span></a><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:black">Mobile: 541-968-3849| Desk: 541-346-0606 </span><a href="mailto:nbatya@uoregon.edu"><span style="font-size:8.0pt;font-family:"Aptos",sans-serif">nbatya@uoregon.edu</span></a><span style="font-size:8.0pt;font-family:"Aptos",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Aptos",sans-serif;color:black"> </span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:#1F497D"><img border="0" width="217" height="45" style="width:2.2604in;height:.4687in" id="Picture_x0020_1260825248" src="cid:image002.jpg@01DBD466.D20112C0" alt="UOSignature-3435-CGY11-4C"></span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:#201F1E"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> ba-news-bounces@lists.uoregon.edu <ba-news-bounces@lists.uoregon.edu>
<b>On Behalf Of </b>Business Affairs News<br>
<b>Sent:</b> Monday, June 2, 2025 10:20 AM<br>
<b>To:</b> Business Affairs News <ba-news@lists.uoregon.edu><br>
<b>Subject:</b> FY25 AP Deadlines <o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="xxmsonormal">As we approach the end of Fiscal Year 2025, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following deadlines, for us to complete closing the fiscal year in a timely manner.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="xxmsonormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l4 level1 lfo1">Vendor set-up requests type 1 Submit vendor set up requests for all Custom Contracts, Personal Service Contracts/PSC, and PO's for FY25 by close of business
<b>Wednesday, June 11<sup>th</sup></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<li class="xxmsonormal" style="mso-list:l4 level6 lfo1">NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2026 unless special arrangements are made<o:p></o:p></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="color:black;mso-list:l0 level1 lfo2;background:white">
Vendor set-up requests Type 2 Submit vendor set up requests for direct billed invoices, travel reimbursements, refunds, and activations for FY25 by close of business
<b>Tuesday, June 17<sup>th</sup></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ul style="margin-top:0in" type="square">
<li class="xxmsonormal" style="color:black;mso-list:l0 level6 lfo2;background:white">
NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2026 unless special arrangements are made<o:p></o:p></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="xmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l3 level1 lfo3">Invoice entry Enter all vendor invoices for FY25 by close of business
<b>Monday, June 23<sup>rd</sup> </b>to ensure approvals and payment processing in the current fiscal year.
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<li class="xxmsonormal" style="mso-list:l3 level6 lfo3"><u>The final check run for FY25 will be
<b>Thursday, June 26<sup>th </sup></b><o:p></o:p></u></li></ul>
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<li class="xxmsonormal" style="mso-list:l2 level1 lfo4">Invoice approvals Please make sure all invoices to be included in FY25 are approved for processing by close of business<b> Wednesday, June 25<sup>th</sup><o:p></o:p></b></li></ul>
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<li class="xxmsonormal" style="mso-list:l1 level1 lfo5">Wire Transfers All Wires for FY25
<b>must be received by AP no later than 10AM Monday, June 23<sup>rd</sup> </b>to allow adequate time for the wires to clear the bank system and post by the end of the month.<o:p></o:p></li></ul>
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<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Additionally, <span style="color:black">when processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which fiscal year the document will post to.</span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Transaction dates will begin to automatically default to FY2</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">6<span style="color:black"> on July 1</span>, 2025<span style="color:black">.</span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 202</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">5,<span style="color:black"> the revenue or expense must be posted to FY2</span>5<span style="color:black">. You must change the date on your document to June 30 when processing the transaction in July. </span></span><o:p></o:p></pre>
<pre> <o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Business Affairs<span style="color:black"> will close period 12 on </span>Wednesday<span style="color:black">, July </span>9<span style="color:black">th at 5:00 p.m. Please make sure to post June transactions b</span>y 12:00 p.m.<span style="color:black"> that day to allow time for documents to clear the approval process. </span></span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">For other information on year-end closing, please see the Business Affairs webpage at: </span><a href="https://ba.uoregon.edu/finance-and-accounting/closing-procedures."><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">https://ba.uoregon.edu/finance-and-accounting/closing-procedures.</span></a><o:p></o:p></pre>
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<p class="xxmsonormal">Thank you for your attention to these important deadlines.
<o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Diane Carl</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Accounts Payable Manager</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">Business Affairs</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Cambria",serif;color:black">PH: 541-346-4235
</span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><a href="mailto:dicarl@uoregon.edu"><span style="font-family:"Cambria",serif;color:black">dicarl@uoregon.edu</span></a><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt"><img border="0" width="145" height="29" style="width:1.5104in;height:.302in" id="x_Picture_x0020_1" src="cid:image003.png@01DBD466.D20112C0"></span><o:p></o:p></p>
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