Reminder - Commodity Code Change effective 07/17/24

[Business Affairs News]

Attention Invoice Processors/Payers (FAAINVE users),

Effective July 17th (after FY24 close), all invoices will be entered & paid using a new single commodity code 000 with description "All Commodities".

All existing Banner Commodity Codes will be terminated Effective July 17, 2024 (FY25). The codes and descriptions will remain visible in the Commodity Validation page (FTVCOMM), but you will get an error if you try to use them.

 This change will not impact our ability to query commodity information for invoices entered prior to July 17th 2024.

 Invoice entry instruction effective July 17th 2024:

 In the Banner Commodity Info - Direct Pay/General Encumbrance block you will be required to enter at least one commodity code 000 with the total commodity amount of your invoice payment. You may split the commodity amount over different amounts, but you will only be able to use commodity code 000 for each amount. (For an invoice where you would normally have split commodity codes, you simply enter commodity code of 000 and the total amount or you can enter the commodity code 000 twice and adjust the description for each accordingly).  The total commodity amount must be the total of your payment in order for the payment to balance and allow completion.

 The commodity description can be edited with whatever descriptive you choose when paying Direct Pay and Regular invoices (or creating Banner PO's), but not when using the Multiple Invoice page FACICON.

 If you have any questions about invoice processing, please contact Accounts Payable apbao at uoregon.edu<mailto:apbao at uoregon.edu>.

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