travelnews: ONE CARD - UO Corporate Travel Card for Reimbursable Travel Expenses

[BAO news for travel administrators]

Please forward to all UO business travelers:

Welcome back from the Winter Holiday break!

If you have UO business travel in 2019, consider applying for the US Bank corporate Travel One Card for your business travel expenses.

Benefits:

·         UO pays the statement.  Employees have no liability for charges and incur no interest charges.

·         No need mix business and personal finances.

·         Application is not tied to your credit record or credit score.

·         Visa is a widely accepted form of payment.

·         Card can be used for all reimbursable business travel expenses.

·         Charges flow directly into your Concur report to be reconciled with other expenses related to that trip.

·         Department admin has no responsibility for card administration or reconciliation.

·         Frequent and infrequent travelers are eligible for a One Card.

Reminders for One Card Visa card holders:

·         Receipts:   Remember that all business expenses require receipts for reimbursement, per IRS and UO policy guidelines, including One Card charges.  Use your smart phone and/or your Concur mobile app to capture electronic receipts.

·         Usage:  The One Card is for reimbursable business travel expenses while in travel status.  It cannot be used for personal expenses, local transactions/hosting, supplies, meeting rooms or expenses or other non-travel charges.  Check with Purchasing and Contracting service for information about departmental P-Card for paying for non-travel expenditures.

·         Reconciliation:  Allow 1-6 days for charges to flow into your Concur profile before submitting your report.  Check your list of Available Expenses in Concur for all One Card expenses for your trip.

·         Travel Alert:  Before you leave for an international trip, call US Bank customer service (800-344-5696) or go online to set up a travel notification.  That way your card charges won’t be denied due to suspicious activity.  https://benefits.usbank.com/personal/manage-my-account/self-service/travel-notifications.html

Information:

·         Eligibility and details:  UO Travel website, Travel Expense Payment:     https://ba.uoregon.edu/permalink/uutravelompuspuf#sect_uu2263   Procedure – Options for Travel Funds – One Card Corporate Travel Visa Card

·         How to Apply:  Go to forms.uoregon.edu.  “US Bank One Card corporate card application form<https://forms.uoregon.edu/form/launch/uo-travel-corporate-credit-card-request>” https://forms.uoregon.edu/node/add/ba-tci

Application instructions:  https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/travel/usbankonecardforminstructions.pdf

·         Expense Guidelines:  See attachment to this email for Activation information, Approved and Non Approved expenses.

·         Register for Online Access:  file:///K:/Travel/US%20Bank/CORPORATE%20PAY%20-%20One%20Card/CH_OnlineRegistration%20for%20cardholders.pdf

·         Questions?  For questions, credit limit increases, to check on application status or card delivery, please contact Holly, holly1 at uoregon.edu<mailto:holly1 at uoregon.edu> or Laurie lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>

Best wishes for a Happy New Year 2019,

[cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF]
Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy

Travel Office/Concur Help Desk:     Phone:  6-3100 ***  Email:  travel at uoregon.edu<mailto:travel at uoregon.edu>

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews



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