travelnews: December Concur/Travel Updates

[BAO news for travel administrators]

Guest Travel:

Vendor Number:
A validation rule has been created in Concur that requires the Vendor ID field to begin with a V or a 95 and not be less than 9 characters.  Remember the number must appear EXACTLY as it does in Banner -  all place holding zeros, no dashes or spaces.  The form will still allow a "null" value, so will allow the box to be blank if users are submitting reports for airfare only.

Guest reimbursements requiring same dates on multiple itineraries:
When preparing expense reports for guests on your own profile as host, you may be reimbursing hotel expense for more than one guest using the same dates and found that the Travel Allowance section for per diem only allows use of the dates once.  We enabled a feature that will allow multiple use of the same dates for guest hotel reimbursement.  Now you can UNCHECK the Travel Allowance box on the Hotel Expense worksheet to allow multiple use of the same dates for guests.

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Groups and Concur Processor Update:

For Processor applicants, we have finalized most of your groups and set up the approval assignments for your training queue. We have about 25 Concur delegates working toward their Processor permissions to invoice at department level.  If you are interested in this program, please complete the Processor Agreement at https://forms.uoregon.edu/node/add/ba-tca?field_er_doc_type=33941&field_er_submission_invite=<https://forms.uoregon.edu/node/add/ba-tca?field_er_doc_type=33941&field_er_submission_invite>


2019 Mileage Reimbursement:



The IRS has announced that beginning on Jan. 1, 2019, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 58 cents per mile driven for business use, up 3.5 cents from the rate for 2018.




** REMINDER **   Tomorrow:  Travel Lunchtime Travel Talk   **   "Concur Mobile App"   presented by Jody Bleisch    ** Register:  https://uomytrack.pageuppeople.com/learning/2557

Thursday, December 20 - 11:00am - noon  **  Thompson University Center, Employee Education Lab, Rm 305 ** We still have a few seats available!

Concur mobile app goes where you go and allows you to manage anything expense or travel related where you are.  Great for your Road Warriors, infrequent travelers who love their smart phones, and Approvers.
In this session you will learn how to download the Concur Mobile app, learn its uses and get tips to train your travelers and approvers on the benefits:
*         Manage itineraries
*         Capture receipts with your smartphone, then ditch the paper
*         Add expenses to your report including car mileage
*         Submit reports
*         Approve or send back expense reports via manager access


Thank you,

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Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy

Travel Office/Concur Help Desk:     Phone:  6-3100 ***  Email:  travel at uoregon.edu<mailto:travel at uoregon.edu>

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews


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