travelnews: ACTION REQUIRED: Assign Lodge Card and One Card Expenses to Concur expense reports

[BAO news for travel administrators]

To UO business travelers, budget managers and Concur delegates –

The Travel Office will be sending monthly reports of all Lodge (TMC - airfare) card and One Card charges that are 45 days past transaction and have not yet been assigned to a Concur Expense report for reconciliation.

Please assign ALL Lodge card (airfare) and One Card (corporate travel card) expenses to Concur Expense reports.  Processing these charges along with the trip reimbursement creates the JV to charge the air (lodge card charges)  to the departmental index and a JV to clear the One Card receivable.

Concur Reminders - These reminders are associated with past due credit card charges or expense reports:


·         Unassigned Credit Card charges:  Concur sends a reminder every 10 days when a credit card charge is in the List of Available Expenses and has not been assigned to a report.   An Expense report can be created as soon as a credit card charge appear in the list.  The email reminders stop as soon as the credit card transactions get assigned to an Expense report.

·         Overdue UO Card Transactions:  A reminder is generated for all UO card transactions with posting dates 30 days in arrears.  Once the report is submitted, reminder stops.


Travel Coordinators/Delegates, Business and Budget Managers – Please help us by creating an Expense report or reaching out to your travelers to remind them to check their list of Available Expenses and be sure to include ALL expenses for their trip.

Please contact the Travel Office help desk with questions:

Phone:  541-346-3100     Email:  travel at uoregon.edu

[cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF]
Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy.​**

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists-prod.uoregon.edu/pipermail/travelnews/attachments/20180910/5989daf5/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 2636 bytes
Desc: image001.png
URL: <http://lists-prod.uoregon.edu/pipermail/travelnews/attachments/20180910/5989daf5/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: LODGE CARD, ONE CARD - 09.10.18.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 50685 bytes
Desc: LODGE CARD, ONE CARD - 09.10.18.xlsx
URL: <http://lists-prod.uoregon.edu/pipermail/travelnews/attachments/20180910/5989daf5/attachment.xlsx>