travelnews: TRAVELTIPS - Why does it matter if you use the state of Oregon contracts for RENTAL CARS for business use?

[BAO news for travel administrators]

Good Afternoon Travel Coordinators and UO Business Travelers -

If a RENTAL CAR is necessary for UO employees and students on UO business, UO travel policy allows for reimbursement of a compact car.  To get the best deal for your budget, take advantage of our State of Oregon rental car contracts.
(Important point:  Non-employees can be on UO business, but are not eligible to use the state contract rates.)


What's in it for you?

Choice:  State of Oregon contract rates are available from Hertz, Enterprise and National.

Upgrade:  Using the contract automatically allows an upgrade to midsize.  Or sign up for National's Emerald Club and select any car on the Emerald Aisle:  https://ba.uoregon.edu/content/vehicle-rental#enterprise-national-car-rental-contract

Discount rate:  Using the corporate discount code allows the same low corporate rate even when booking at the last minute or in an emergency situation.  Last winter a number of travelers were stranded in snowed-in airports and needed to make their way to another airport.  Traveler A rented the last vehicle at the counter for $250 per day, plus taxes.  Traveler B got a Hertz car using the state of Oregon discount code he carried in his wallet for the contract rate of $33 per day, plus taxes.

Your flight back to Eugene changes in Portland but your Eugene flight gets cancelled.  What do you do? Option A: Go to the counter of Brand X and rent a last minute, one way car to Eugene for $150 with taxes.  Or Option B:  Go to Enterprise with your State of Oregon discount code and drive the car to Eugene for about $60 including taxes.

Insurance:  Using the contract provides the Collision Damage Waiver.  If you rent "off contract" you are responsible for your own insurance - an expensive decision in the case of an accident.

No Drop Fee:   There is no additional drop fee to take a car one way within 500 miles.

Location:  Contract rates are available for both domestic and international travel.  Insurance requirements may vary from country to country.

Underage Drivers - Most companies will not rent to drivers under 25 without a hefty surcharge.  The contract allows drivers from 18-25 years for UO business without a surcharge.

Direct Bill - Enterprise and National can direct bill your department.

For more information:
https://ba.uoregon.edu/content/vehicle-rental
https://ba.uoregon.edu/content/vehicle-rental#enterprise-national-car-rental-contract
https://ba.uoregon.edu/content/vehicle-rental#hertz-car-rental-contract

Bottom line:  Don't leave home without your State of Oregon rental car discount codes!

[cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF]
Laurie Jacoby, CTC
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158

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