travelnews: TRAVEL TIP - Travel Agency Airfare Purchase Authorizations

[BAO news for travel administrators]

You need to purchase an airline ticket and your Department Authorizer is out.  What can you do?

Plan Ahead:  Know who your Department Authorizers are before you start talking with your travel agent. The Travel Office can help you determine who authorizes air purchases for your department. If you know your Department Authorizer will be out, plan on making your airfare purchase ahead of their departure or when they return.

Establish a back-up authorizer: It is good practice for departments to have more than one Department Authorizer so there is a back-up plan. To set an employee up as a Department Authorizer your budget authority or department head can either send in a UO Department Signature Authorization Form<http://ba.uoregon.edu/sites/ba/files/forms/dsa.pdf>  or a simple email to travel at uoregon.edu<mailto:travel at uoregon.edu> granting Department Authorization for the Airfare Authorization Application. The new authorizer will need to log into the system (travel.uoregon.edu) in order for the travel office to turn on their permissions.

The Travel Office can provide Credit Card Authorization for your purchase but not Department Authorization:  We do not have the authority to create expenses on your department's indexes so we cannot serve as your department authorizer.  But we will step in to provide Credit Card Authorization after your purchase has been department authorized.

Remember that the Airfare Authorization Application is an on-line tool.  Your Department Authorizer can remotely approve airfare purchases from their smart phone, tablet, or laptop if they are across campus, at a meeting, working from home or on vacation.


Happy Friday!

Laurie Jacoby, CTC
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158 - Voice
541-346-8078 - Travel Fax


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