travelnews: New! Travel Authorization / Reimbursement Summary form

[BAO news for travel administrators]

We've had lots of requests for this for this tool and we hope you find it useful:

Travel Authorization / Reimbursement Summary

This form is a checklist that can be used to:


*         Preauthorize an upcoming trip

*         Plan a travel budget

*         Organize expenses for a travel reimbursement

Please go to the travel webpage under the Forms tab:  http://ba.uoregon.edu/staff/travel   You will also note that if you print a hardcopy the back side has helpful hints about receipts, expenses that qualify for reimbursement, rental car contracts, per diems allowances, etc.  Formulas are built into the spreadsheet for easy calculation.

How can you use this form?  The form is not "locked" so can be modified for your department needs.


*         Your traveler can use it in the planning stages and give it to is/her travel coordinator to start their trip file.

*         Tape it to the outside of a large envelope and give to your traveler prior to departure.  They can document expenses as they happen and put their receipts in the envelope.

*         Some travelers may prefer to access the form online and fill it out electronically and forward to their travel coordinator at the completion of their trip for a speedy reimbursement.


Please let us know if you have any questions.  Have a lovely weekend!

Laurie Jacoby, CTC
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu
541-346-3158 - Voice
541-346-5820 - Fax

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