travelnews: TRAVEL TIPS: Processing transactions charged to another department's fund/index

[BAO news for travel administrators]

Good Morning Travel Coordinators -

Occasionally, a department will sponsor an activity for someone in another department and may find yourself processing charges to their index.

Airfare purchases:  When you purchase airfare from one of our contract travel agencies and you charge it another department's fund/index, approval is needed from someone with budget authority from that department.  An email from that person giving permission for this transaction can be uploaded as a supplemental document in the Online Airfare Authorization Tool.

Travel Reimbursements:  When you use another department's fund/index on a travel reimbursement for all or part of the expenses, approval is needed from someone with budget authority from that department.  If all of the reimbursement is charged to the other index, send the travel reimbursement form to that department for approval signature.   If only a portion is charged to the other department's index, you can attach an email from someone with budget authority from the other department, or you can send the travel reimbursement to them and they can co-sign in the same box as your department approval signature.

Please call the Travel Office if you have any questions.

Thank you,

Laurie Jacoby, CTC                             Conny Isaacs                            Amy Grainger
6-3158                                              6-0812                                     6-3445
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