[Uosenate] Public records request, IDEAL Campus Climate Survey documents

[William Harbaugh]

Dear President Phillips and General Counsel Reed:

It’s now been more than 2 weeks since I asked your Public Records Office for public records regarding the 2022 Campus Climate Survey. I asked for these documents after being asked by colleagues who were curious about the results of the survey that we had filled out back in April.

My public records request was simply for a copy of the contract between UO and Gallup, and for the resulting statistical analyses. I am not asking for any information that might identify anyone.

The gist from the DEI office emails below seems to be that they promptly provided these public records to you. Yet your office still has not made these public records public.

I’d appreciate it if you could provide these documents without further delay. I will post them on uomatters.com<http://uomatters.com>, or I can link to a UO website if you would prefer to post them yourself.

Thanks,

Bill Harbaugh
UO Economics
harbaugh at uoregon.edu

On Nov 17, 2022, at 8:27 AM, Kelly Pembleton <kpemblet at uoregon.edu> wrote:

Dear Bill,

I can’t speak for the public records office or to their process, but we were prompt in our response. If you have specific questions about their timelines, you would have to ask them directly.

Kind regards,
Kelly


From: harbaugh <wtharbaugh at gmail.com>
Sent: Wednesday, November 16, 2022 1:25 PM
To: Kelly Pembleton <kpemblet at uoregon.edu>
Cc: Yvette Alex-Assensoh <yalex at uoregon.edu>
Subject: Re: Public records request, IDEAL Campus Climate Survey documents

Thanks Yvette -

Kelly, can you tell me when the PRO office forwarded the request to you, and when you gave them the documents?

Thanks, Bill


On Nov 16, 2022, at 1:08 PM, Yvette Alex-Assensoh <yalex at uoregon.edu<mailto:yalex at uoregon.edu>> wrote:

Thank you, Professor Harbaugh, for your inquiry. I am copying Kelly Pembleton, who handles DEI’s public records requests.

Best wishes, Yvette.

From: harbaugh <wtharbaugh at gmail.com<mailto:wtharbaugh at gmail.com>>
Sent: Wednesday, November 16, 2022 1:04 PM
To: Yvette Alex-Assensoh <yalex at uoregon.edu<mailto:yalex at uoregon.edu>>
Cc: uosenate at lists.uoregon.edu<mailto:uosenate at lists.uoregon.edu>
Subject: Re: Public records request, IDEAL Campus Climate Survey documents

Hi Yvette, do you know when the Public Records Office will send the climate results and contract? They are not very good about communicating with me - it took 10 days just to get an acknowledgement of my records request.

Thanks, Bill



On Nov 15, 2022, at 4:30 PM, Yvette Alex-Assensoh <yalex at uoregon.edu<mailto:yalex at uoregon.edu>> wrote:

Dear Professor Harbaugh:

I hope that your day is going well.

In the interest of fairness and equity, DEI follows UO’s established guidelines in responding to all public records requests. Based on those guidelines, my understanding is that you will receive the requested information directly from them.

Thank you,
Yvette.

From: William Harbaugh <harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>>
Sent: Monday, November 14, 2022 8:40 PM
To: Yvette Alex-Assensoh <yalex at uoregon.edu<mailto:yalex at uoregon.edu>>
Cc: uosenate at lists.uoregon.edu<mailto:uosenate at lists.uoregon.edu>
Subject: Re: Public records request, IDEAL Campus Climate Survey documents

Dear VP Alex-Assensoh

I‘m writing to ask if your office will provide the public records which I requested on Nov 3, in advance of your talk to the Senate this Wed.

Thanks,

Bill Harbaugh
UO Economics
harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>





On Nov 3, 2022, at 5:17 PM, William Harbaugh <harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>> wrote:

Dear Public Records Officer -

This is a request for

a) The contract between UO and Gallup for the IDEAL 2022 Climate Survey.

b) Copies of any reports sent by Gallup to UO that include any results or analyses of the IDEAL Campus Climate Survey.

As noted on the survey web page at https://inclusion.uoregon.edu/ideal-climate-survey-2022-faq,

8. What does the UO plan to do with results to the IDEAL Campus Climate Survey?

     The results of the IDEAL Campus Climate Survey belong to everyone. [emphasis added] They will be used by campus leaders to understand what we need to do more of and/or differently to live up to our values of inclusion and equity. With support from Gallup, we will:

Determine what the results mean and identify priorities and timelines for addressing them;
Identify campus-level systems, policies and structures, through which interventions will lead to meaningful change,
Put plans to enhance engagement into action.
We will provide results for individual units and also engage a similar process of priority setting that aligns with campus goals, actions and assessments. All results will be shared in a way that maintain and protect confidentiality.

I ask for a fee waiver on the basis of public interest as explained in this statement and many similar statements by the university administration regarding this survey.

I am ccing VP for DEI Yvette Alex-Assensoh, as she should have these documents readily at hand and be able to provide them without your office's customary fees and delays.

Thanks,

Bill Harbaugh
Professor, UO Economics
harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>


Bill Harbaugh
UO Economics
harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>


Bill Harbaugh
UO Economics
harbaugh at uoregon.edu<mailto:harbaugh at uoregon.edu>




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