[Uosenate] Senate Attendance

[Betina Lynn]

Dear Members of the University Senate,

I have been asked to forward the following email on behalf of the Executive Coordinator to the Statutory Faculty, Angela Wilhelms.

Best,

Betina

Betina Lynn
Executive Coordinator, University Senate

Dear Senators,

With the start of a new quarter, it seems appropriate to send a quick reminder to senate members regarding attendance requirements as articulated in the UO Constitution and Senate Bylaws. When taken together, the following rules apply:


*         Your senate seat is considered vacant if you are absent two times in one academic term from regularly scheduled meetings of the Senate, unless you have notified senate staff** - in advance - of your absence due to illness or university business.  (Constitution, Section 8.1; Bylaws, Section 3.5.1)  Note that this will be enforced starting with the third senate meeting of this term (Feb. 15) given that this information was not shared prior to the first two meetings.

o   Senators shall notify senate staff of each absence and substitution as far in advance of the meeting as practical. (Bylaws, Section 2.4.4)




*         Senators are allowed substitutes in case of absence due to illness or university business. (Bylaws, Section 2.4)

o   More on Substitutes: Substitutes have the same privileges (i.e., voting, making motions) and substitutes must be from the same constituency group and voting unit. No one can serve as a substitute for more than one senator in any given meeting. If a substitute goes in your place, that does not count as one of the two absences noted in Section 8.1 of the Constitution. (Bylaws, Sections 2.4.1-3)


In the hopes of catching issues before the result of vacancies, I will monitor attendance and notify you individually after your first absence without appropriate notification. We certainly don't want vacancies to arise simply because the rules weren't known!

If you have any questions, please do not hesitate to contact me.

Thank you!
Angela Wilhelms

University Secretary
Executive Coordinator, Statutory Faculty


**Please note that the Constitution and Bylaws require notice be given to the "Executive Coordinator of the Statutory Faculty" (ECSF).  However, this is an impractical extra step for senators. Therefore, senators may give notice to the Senate Coordinator or Program Assistant as is the customary practice.  Senate staff will in turn will give notice the ECSF to satisfy the requirement in the docs.

Angela Wilhelms
University Secretary
University of Oregon
O: 541.346.5561
C: 503.931.5426
wilhelms at uoregon.edu<mailto:wilhelms at uoregon.edu>


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