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<div style="margin-top:5pt;margin-bottom:5pt;"><b>Concur Monthly Roundtable </b></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">The UO Travel Office hosts a monthly Concur Roundtable for Concur travel delegates and travelers on the <b>first</b> Wednesday of each month. It’s an opportunity to
meet your peers and share best practices, stay informed about changes and updates, and provide feedback related to Concur and UO travel.</span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;"><b>Date: Wednesday, September 3rd, 2025 Time: 11:00 AM to Noon</b></span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Segoe UI" size="3" color="#424242"><span style="font-size:12pt;"><span style="background-color:#FAFAFA;">The m</span><span style="background-color:#FAFAFA;">eal per diem allowance</span><span style="background-color:#FAFAFA;">
(aka Travel Allowance)</span><span style="background-color:#FAFAFA;"> </span><span style="background-color:#FAFAFA;">is one of th</span><span style="background-color:#FAFAFA;">e most common expense types and</span><span style="background-color:#FAFAFA;"> yet
</span><span style="background-color:#FAFAFA;">building the meal per diem allowance itinerary in Concur can be </span><span style="background-color:#FAFAFA;">confusing to new users</span><span style="background-color:#FAFAFA;">. In this </span><span style="background-color:#FAFAFA;">month’s
Concur/Travel Roundtable</span><span style="background-color:#FAFAFA;">, we’ll walk through how to build and edit a travel allowance itinerary, identify and avoid common mistakes, and streamline your process for greater accuracy and efficiency. We’ll also cover
how to properly account for personal days to ensure compliance</span><span style="background-color:#FAFAFA;">, accounting for group travel and meals taken together, </span><span style="background-color:#FAFAFA;">and explore Guest and Reduced Meal Per Diem.
</span><span style="background-color:#FAFAFA;">By the end, you’ll have a clear framework for</span><span style="background-color:#FAFAFA;"> planning and</span><span style="background-color:#FAFAFA;"> managing per diem allowances with confidence.</span></span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">Topics Include:</span></font></div>
<ul style="margin:0;padding-left:36pt;">
<font size="3"><span style="font-size:12pt;">
<li style="margin-top:5pt;margin-bottom:5pt;">Review of Travel Allowance/Meal Per Diem Policy</li><li style="margin-top:5pt;margin-bottom:5pt;">Building the Travel Allowance Itinerary</li><li style="margin-top:5pt;margin-bottom:5pt;">Making edits to the expenses once the Travel Allowance Itinerary has been made</li><li style="margin-top:5pt;margin-bottom:5pt;">Deleting Travel Allowance Itineraries</li><li style="margin-top:5pt;margin-bottom:5pt;">What to do when your dates are “grayed out”</li><li style="margin-top:5pt;margin-bottom:5pt;">Accounting for Personal Travel Days and meals provided to a traveler</li><li style="margin-top:5pt;margin-bottom:5pt;">Guest and Reduced Meal Per Diem</li><li style="margin-top:5pt;margin-bottom:5pt;">Best business practices for groups traveling together and accounting for group meals or groceries</li><li style="margin-top:5pt;margin-bottom:5pt;">Q&A</li></span></font>
</ul>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;"><b>Microsoft Teams</b> <a href="https://aka.ms/JoinTeamsMeeting?omkt=en-US"><font color="blue"><u>Need help?</u></font></a> </span></font></div>
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<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">Meeting ID: 267 721 222 07 </span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">Passcode: oTHRuB </span></font></div>
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<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;"><b>Dial in by phone</b> </span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Aptos" size="3"><span style="font-size:12pt;"><a href="tel:+19713230058,,484812857"><font face="Aptos" color="blue"><u>+1 971-323-0058,,484812857#</u></font></a><font face="Aptos"> United States, Portland </font></span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Aptos" size="3"><span style="font-size:12pt;"><a href="https://dialin.teams.microsoft.com/26bfb588-1425-48d9-a1f1-af7650fbf8a7?id=484812857"><font face="Aptos" color="blue"><u>Find a local number</u></font></a><font face="Aptos"> </font></span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">Phone conference ID: 484 812 857# </span></font></div>
<div style="margin-top:5pt;margin-bottom:5pt;"><font size="3"><span style="font-size:12pt;">For organizers: <a href="https://teams.microsoft.com/meetingOptions/?organizerId=94745019-d160-4da0-943d-ef161144da5e&tenantId=8f0b198f-f447-4cfe-ba03-526b46c661f8&threadId=19_meeting_N2ZjNWFhOTItNmU1ZS00ZmRhLTg3MzEtYjQ4YTU4ZWQ1Zjg1@thread.v2&messageId=0&language=en-US"><font color="blue"><u>Meeting
options</u></font></a>| <a href="https://dialin.teams.microsoft.com/usp/pstnconferencing"><font color="blue"><u>Reset dial-in PIN</u></font></a> </span></font></div>
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<div style="margin-top:5pt;margin-bottom:5pt;"><font face="Aptos" size="3"><span style="font-size:12pt;"><a href="https://service.uoregon.edu/TDClient/Requests/ServiceDet?ID=32268"><font face="Aptos" color="blue"><u>Org help</u></font></a></span></font></div>
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<div><font face="Bradley Hand ITC" size="4" color="#201F1E"><span style="font-size:14pt;"><b>Brooke Millett Montgomery</b></span></font></div>
<div><font face="Aptos" size="3" color="#201F1E"><span style="font-size:12pt;">Travel Manager</span></font></div>
<div><font face="Aptos" size="3" color="#201F1E"><span style="font-size:12pt;">University of Oregon Travel Office</span></font></div>
<div><font face="Aptos" size="3" color="#201F1E"><span style="font-size:12pt;">(541) 346-3445</span></font></div>
<div><font face="Aptos" size="3"><span style="font-size:12pt;"><a href="mailto:bmillett@uoregon.edu"><font color="blue"><u>bmillett@uoregon.edu</u></font></a></span></font></div>
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<div><font face="Aptos" size="4" color="#201F1E"><span style="font-size:14pt;"><i>** </i><font size="3" color="#1F497D"><span style="font-size:12pt;"><i> </i></span></font><font size="3" color="#1F497D"><span style="font-size:12pt;"><b><i>If your travel involves
human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations </i></b></span></font><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy.%E2%80%8B**"><font size="3" color="blue"><span style="font-size:12pt;"><b><i><u>http://rcs.uoregon.edu/content/regulations-and-uo-policy.</u></i></b></span></font><font color="blue"><i><u>?**</u></i></font></a></span></font></div>
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<div><font face="Aptos" size="4" color="#201F1E"><span style="font-size:14pt;">Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel@uoregon.edu</span></font></div>
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<div><font face="Constantia" size="4" color="#201F1E"><span style="font-size:14pt;"><span style="background-color:yellow;"><b>TravelNews Opt In for Travel and Concur tips: </b></span><a href="https://lists.uoregon.edu/mailman/listinfo/travelnews"><font color="blue"><span style="background-color:yellow;"><b><u>https://lists.uoregon.edu/mailman/listinfo/travelnews</u></b></span></font></a></span></font></div>
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