<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Segoe UI";
panose-1:2 11 5 2 4 2 4 2 2 3;}
@font-face
{font-family:Constantia;
panose-1:2 3 6 2 5 3 6 3 3 3;}
@font-face
{font-family:"Bradley Hand ITC";
panose-1:3 7 4 2 5 3 2 3 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:11.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:936795412;
mso-list-template-ids:1147419476;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<b><span style="font-size:13.5pt;color:black;mso-ligatures:none">Hello Travelers, Delegates, and Travel Approvers,
</span></b><span style="font-size:13.5pt;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">The UO Travel Office hosts a monthly Concur Roundtable for Concur travel delegates and travelers on the <b>first</b> Wednesday of each month. It’s an opportunity to
meet your peers and share best practices, stay informed about changes and updates, and provide feedback related to Concur and UO travel.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<b><span style="font-size:12.0pt;color:black;mso-ligatures:none">Date: Wednesday, October 2, 2024 ** Time: 11:00 AM to Noon</span></b><span style="font-size:12.0pt;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">Guest Travel-</span></b><span style="font-size:13.5pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">As we begin the
new academic year, many departments are gearing up to bring guest speakers, performers, and other guests to UO campus or may be looking to support UO student business travel or participant support opportunities. Travel for guests may appear daunting, but by
asking the right questions and learning a few tools and tips, you can build a smooth process for guest travelers. Having a process for guest travelers can help your department proactively communicate with guests, ensure necessary documentation is collected,
and will result in better experience for the guest traveler. Please join the Travel Office as we explore guest travel from the planning stages to finalizing the travel expense report.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">Discussion Topics:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Defining which travelers are treated as guests<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Learning what documentation to request and when to ask for it<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Outlining how UO may pay for or reimburse guest traveler expenses<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Processing guest Requests and Travel Expense Reports in Concur (for those that do not have a profile)<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Guest travelers and possible tax reporting responsibilities-what you should know<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Is it business travel or participant support travel?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Communication best practices<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Your tips and ideas-we learn best from our peers!<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Travel News-best practices and “good of the order” information<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1;background:white">
<span style="font-size:13.5pt;font-family:"Arial",sans-serif;mso-ligatures:none">Q and A<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:18.0pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">Microsoft Teams</span></b><span style="font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">
<a href="https://aka.ms/JoinTeamsMeeting?omkt=en-US"><span style="font-size:10.5pt;color:#5B5FC7">Need help?</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none"><a href="https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2ZjNWFhOTItNmU1ZS00ZmRhLTg3MzEtYjQ4YTU4ZWQ1Zjg1%40thread.v2/0?context=%7b%22Tid%22%3a%228f0b198f-f447-4cfe-ba03-526b46c661f8%22%2c%22Oid%22%3a%2294745019-d160-4da0-943d-ef161144da5e%22%7d" target="_blank" title="Meeting join link"><b><span style="font-size:15.0pt;color:#5B5FC7">Join
the meeting now</span></b></a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#616161;mso-ligatures:none">Meeting ID:
</span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">267 721 222 07</span><span style="font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#616161;mso-ligatures:none">Passcode:
</span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">oTHRuB</span><span style="font-family:"Segoe UI",sans-serif;color:#242424;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal" style="background:white"><b><span style="font-size:14.0pt;font-family:"Bradley Hand ITC";color:#201F1E">Brooke Millett Montgomery</span></b><span style="color:#201F1E;mso-ligatures:none"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">Travel Program Manager<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">University of Oregon Travel Office<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E">(541) 346-3445<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"><a href="mailto:bmillett@uoregon.edu" target="_blank"><span style="color:blue">bmillett@uoregon.edu</span></a><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><i><span style="font-size:14.0pt;color:#201F1E">** </span></i><i><span style="font-size:12.0pt;color:#1F497D"> <b>If your travel involves human subjects research, please do not disclose any information that is protected
under UO Policy and other Regulations </b></span></i><span style="font-size:12.0pt;color:black"><a href="https://research.uoregon.edu/about/administrative-units/research-integrity/research-compliance-services"><span style="color:blue">Research Compliance Services
| Research and Innovation (uoregon.edu)</span></a></span><span style="font-size:12.0pt;color:#201F1E">
<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:14.0pt;color:#201F1E">Travel Office/Concur Help Desk: Phone: 6-3100/Email: travel@uoregon.edu</span><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#201F1E"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="background:white"><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:#201F1E;background:yellow">TravelNews Opt In for Travel and Concur tips: <a href="https://lists.uoregon.edu/mailman/listinfo/travelnews"><span style="color:blue">https://lists.uoregon.edu/mailman/listinfo/travelnews</span></a></span></b><span style="font-size:12.0pt;color:#201F1E"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>