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<div><font color="#0070C0"><b>Spring Break Approval R</b><b>eminder!</b><font size="3"><span style="font-size:12pt;"><b> (please scroll to the bottom of the email for information regarding the Concur/Travel Round Table Next Week</b></span></font></font></div>
<div><font face="Calibri" size="2" color="#0070C0"><span style="font-size:11pt;"> </span></font></div>
<div><font size="3"><span style="font-size:12pt;">If you are an approver in Concur and are planning to be out of the office for Spring Break and are not available to approve Concur Requests and Expense Reports please <b>consider </b><b>setting up a Delegate
with permissions on Concur</b>. </span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font size="3"><span style="font-size:12pt;">To do this: Go to your Profile Settings</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><img src="cid:61161DD4DED34741A0892425C8F98192@namprd10.prod.outlook.com"> </span></font></div>
<div><font face="Calibri" size="2" color="#0070C0"><span style="font-size:11pt;"> </span></font></div>
<div><font size="3"><span style="font-size:12pt;">On the left hand side of the screen go to the Expense Settings menu and select Expense Delegates</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><img src="cid:79E27EB6BEDF78449657C5D771796B09@namprd10.prod.outlook.com"> </span></font></div>
<div><font size="3"><span style="font-size:12pt;">A window will open where you can Add a delegate and assign them approval permissions. This will allow the delegate to log in to your profile and approve Requests and Expenses on your behalf. You can set up a
delegate to approve on your behalf all of the time or for a temporary time based on date.</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><img src="cid:47757CC74955A9449BC5A8A55721A486@namprd10.prod.outlook.com"> </span></font></div>
<div><font face="Calibri" size="2" color="#0070C0"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2" color="#0070C0"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2" color="#0070C0"><span style="font-size:11pt;"> </span></font></div>
<div><font size="3" color="#0070C0"><span style="font-size:12pt;"><b><u>Monthly Concur Roundtable</u></b> </span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font size="2"><span style="font-size:11pt;">The UO Travel Office hosts a monthly Concur Roundtable for Concur travel delegates and travelers on the last Wednesday of each month. It’s an opportunity to meet your peers and share best practices, stay informed
about changes and updates, and provide feedback related to Concur and UO travel.</span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font size="2"><span style="font-size:11pt;"><b>Date: Wednesday, March </b><b>29</b><b>th, 202</b><b>3</b><b> ** Time: 11:00 AM to Noon</b></span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font size="2"><span style="font-size:11pt;"><b>Topic: </b> <b>Concur/Travel FAQ Mashup! </b>Business Travel at the University of Oregon has rebounded in a big way this year! Our community of faculty, staff, and students is getting out there for UO business
and departments are busy welcoming guests to our campuses. As well, UO departments have welcomed new staff to assist travelers and moved seasoned staff to roles involving travel. With all this travel activity, it is a good time to address the most asked questions
and sought after guidance as it relates to Concur and Travel Policy. With these tips and tools in your pocket, travelers and delegates are sure to have a smoother experience in Concur Request and Expense. Please join the Travel Office as we present guidance,
reminders, and tips on the most frequently asked questions as well as discuss your questions about travel and Concur.</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font size="2"><span style="font-size:11pt;"><b>Topics include:</b></span></font></div>
<div><font size="2"><span style="font-size:11pt;"> </span></font></div>
<ul style="margin:0;padding-left:36pt;">
<font size="2"><span style="font-size:11pt;">
<li style="margin-top:5pt;margin-bottom:5pt;">When, why, and how travelers should work the travel agent</li><li style="margin-top:5pt;margin-bottom:5pt;">Quick Concur tips for requests, booking tool, and expense reports</li><li style="margin-top:5pt;margin-bottom:5pt;">What is churning and what happens if I do it (Hint: It has nothing to do with butter!)</li><li style="margin-top:5pt;margin-bottom:5pt;">Keeping a travel log and business purpose documentation</li><li style="margin-top:5pt;margin-bottom:5pt;">Budgeting for per diem meals</li><li style="margin-top:5pt;margin-bottom:5pt;">Receipts-when to keep them and what they need to show</li><li style="margin-top:5pt;margin-bottom:5pt;">When and how to get an airfare comparison quote</li><li style="margin-top:5pt;margin-bottom:5pt;">Hosting dos and don’ts</li><li style="margin-top:5pt;margin-bottom:5pt;">Q&A and so much more!</li></span></font>
</ul>
<div style="margin-top:5pt;margin-bottom:5pt;padding-left:36pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div style="padding-left:18pt;"><font face="Segoe UI" size="5" color="#252424"><span style="font-size:18pt;">Microsoft Teams meeting<font size="2"><span style="font-size:11pt;"> </span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;"><b>Join on your computer, mobile app or room device</b><font size="2"><span style="font-size:11pt;"><b> </b></span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGExMTM0ZWQtOWNmYy00MGJhLTk1NDMtYWM5MjE0YjBkNWY3%40thread.v2/0?context=%7b%22Tid%22%3a%228f0b198f-f447-4cfe-ba03-526b46c661f8%22%2c%22Oid%22%3a%2294745019-d160-4da0-943d-ef161144da5e%22%7d"><font face="Segoe UI Semibold" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Click
here to join the meeting</u></span></font></a><font face="Segoe UI" color="#252424"> </font></span></font></div>
<div style="padding-left:18pt;"><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;">Meeting ID: <font size="3"><span style="font-size:12pt;">269 743 824 080</span></font>
<br>
Passcode: <font size="3"><span style="font-size:12pt;">uq7ecL </span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://www.microsoft.com/en-us/microsoft-teams/download-app"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Download Teams</u></span></font></a><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;">
| </span></font><a href="https://www.microsoft.com/microsoft-teams/join-a-meeting"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Join on the web</u></span></font></a></span></font></div>
<div style="padding-left:18pt;"><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;"><b>Or call in (audio only)</b><font size="2"><span style="font-size:11pt;"> </span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="tel:+19713230058,,247457813"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>+1 971-323-0058,,247457813#</u></span></font></a><font face="Segoe UI" color="#252424">
</font><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;"> United States, Portland </span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Segoe UI" size="2" color="#252424"><span style="font-size:10.5pt;">Phone Conference ID: <font size="3"><span style="font-size:12pt;">247 457 813# </span></font></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://dialin.teams.microsoft.com/26bfb588-1425-48d9-a1f1-af7650fbf8a7?id=247457813"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Find
a local number</u></span></font></a><font face="Segoe UI" color="#252424"> | </font><a href="https://dialin.teams.microsoft.com/usp/pstnconferencing"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Reset PIN</u></span></font></a><font face="Segoe UI" color="#252424">
</font></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><img src="https://cdn.uoregon.edu/uocdn2/brand/signatures/jpg/UOSignature-3435-4C-skype.jpg"></span></font></div>
<div style="padding-left:18pt;"><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://aka.ms/JoinTeamsMeeting"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Learn More</u></span></font></a><font face="Segoe UI" color="#252424">
| </font><a href="https://service.uoregon.edu/TDClient/Requests/ServiceDet?ID=32268"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Help</u></span></font></a><font face="Segoe UI" color="#252424"> | </font><a href="https://teams.microsoft.com/meetingOptions/?organizerId=94745019-d160-4da0-943d-ef161144da5e&tenantId=8f0b198f-f447-4cfe-ba03-526b46c661f8&threadId=19_meeting_MGExMTM0ZWQtOWNmYy00MGJhLTk1NDMtYWM5MjE0YjBkNWY3@thread.v2&messageId=0&language=en-US"><font face="Segoe UI" size="2" color="#6264A7"><span style="font-size:10.5pt;"><u>Meeting
options</u></span></font></a><font face="Segoe UI" color="#252424"> </font></span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Kind regards, </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Bradley Hand ITC"><b>Brooke Millett Montgomery</b></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Travel Manager</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">University of Oregon Travel Office</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Direct Line (541) 346-3445, Travel Office Main Line (541) 346-3100</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="mailto:travel@uoregon.edu"><font color="blue"><u>travel@uoregon.edu</u></font></a></span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://ba.uoregon.edu/travel/"><font color="blue"><u>https://ba.uoregon.edu/travel/</u></font></a> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Constantia" size="2" color="#00B050"><span style="font-size:11pt;"><b>Concur Users: TripIt Pro is available FREE for all UO employees. Log into concur.uoregon.edu and go to App Center, TripIt and Connect. Forward all reservations confirmations
and itineraries to </b><a href="mailto:plans@tripit.com"><font color="#0563C1"><b><u>plans@tripit.com</u></b></font></a><b> to experience stress free business and personal travel. </b></span></font></div>
<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Constantia"><b><i>** </i></b><font size="2" color="#1F497D"><span style="font-size:11pt;"><b><i> </i></b></span></font><font size="2" color="#1F497D"><span style="font-size:11pt;"><i>If your travel involves human subjects research, please do
not disclose any information that is protected under UO Policy and other Regulations</i></span></font><font size="2" color="#1F497D"><span style="font-size:11pt;"><b><i> </i></b></span></font><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy"><font size="2" color="#0563C1"><span style="font-size:11pt;"><i><u>http://rcs.uoregon.edu/content/regulations-and-uo-policy</u></i></span></font></a></font></div>
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