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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">To UO Travelers and Delegates:<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#0070C0">Please share these two items with all UO business travelers:<o:p></o:p></span></b></p>
<p class="xxmsonormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xxmsonormal" style="color:black;mso-list:l5 level1 lfo3;background:white">
<b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><a href="https://policies.uoregon.edu/vol-4-finance-administration-infrastructure/ch-4-business-affairs/travel-policy">Travel Policy</a> revisions to the
<a href="https://policies.uoregon.edu/vol-4-finance-administration-infrastructure/ch-4-business-affairs/travel-policy">
<span style="color:black;text-decoration:none">UO Policy Library</span></a> were enacted June 24, 2021. <o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Revisions include:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:black">Concur Request is required for pre-approval of all UO business travel.
</span><span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Concur Request<b>
</b>captures the travel destination and dates and allow the university to execute duty of care for its travelers.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-9.0pt;mso-list:l3 level1 lfo6"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">All UO business airfare must be purchased either through the traveler’s assigned UO travel agency or the Concur online
booking tool using the UO airfare credit card. </span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Airfare purchases made outside of the managed travel program without a compelling business reason will not be reimbursed.</span><o:p></o:p></li><li class="MsoNormal" style="margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Meal/Incidental and Lodging per diems rates now follow GSA (General Services Administration) guidelines, and are based on traveler’s business location.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Incidental definition is updated to mirror IRS guidelines allowing for reimbursement of taxi transportation to obtain a personal meal.
<o:p></o:p></span></li></ul>
<div style="border:none;border-bottom:dotted windowtext 3.0pt;padding:0in 0in 1.0pt 0in">
<p class="xxmsonormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></b></p>
</div>
<p class="xxmsonormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></b></p>
<p class="xxmsonormal" style="text-indent:9.0pt;background:white"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">2.)ACTION STEP:<o:p></o:p></span></b></p>
<p class="xxmsonormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Please note this important change:
</span></b><span style="color:black"><a href="mailto:Plans@concur.com"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Plans@concur.com</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> has been
retired and has been replaced by</span><span style="font-size:18.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> </span><span style="color:black"><a href="mailto:plans@tripit.com" target="_blank"><span style="font-size:14.0pt;font-family:"Verdana",sans-serif">plans@<span class="xmarkg5cd3vam8">tripit</span>.com</span></a></span><span style="font-size:18.0pt;font-family:"Verdana",sans-serif;color:#201F1E">
</span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">Users who submit travel plans</span><span style="font-family:"Verdana",sans-serif;color:#201F1E">
</span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">to </span><span style="color:black"><a href="mailto:plans@concur.com" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">plans@concur.com</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> will
receive an automatic e-mail reply with instructions to manually add future trips or create a <span class="xmarkg5cd3vam8">TripIt</span> account and forward plans to </span><span style="color:black"><a href="mailto:plans@tripit.com" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">plans@<span class="xmarkg5cd3vam8">tripit</span>.com</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> instead.</span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p class="xxmsonormal" style="background:white"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> </span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">All</span></u></b><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> Travelers/Concur Users will need to take a one-time
action to connect a new or existing <span class="xmarkg5cd3vam8">TripIt</span> account to SAP Concur Solutions for itineraries to flow to the Upcoming Trips tab</span></b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">.
<span style="background:yellow;mso-highlight:yellow">TripIt Pro is free for all UO employees</span> and should take just a few minutes to set up or to link an account.
</span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">TripIt Pro</span></b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"> is a top-of the line travel organizer/travel alert system owned by Concur. Features
include:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Itineraries and reservation confirmations at your fingertips.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Airline alerts are “pushed” to travelers before the airlines send notifications.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Next gate is provided while still taxiing, allowing you to bypass airport monitors.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Driving map/direction program alerting drivers to faster routes or to bypass accidents.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Airport mapping feature to direct you to your gate, as well as mapping restroom facilities and coffeeshops. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Travel info for your destination including restaurant options, site seeing, police stations, and pharmacies. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Use it for all your personal travel also.<o:p></o:p></span></li></ul>
<p class="xxmsonormal" style="text-indent:.5in;background:white"><span style="color:black"><a href="https://www.tripit.com/web" title="https://www.tripit.com/web"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Sign up for free.</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="xxmsonormal" style="text-indent:.5in;background:white"><span style="color:black"><a href="https://www.tripit.com/tmc/faq" title="https://www.tripit.com/tmc/faq"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Review full FAQ here.</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"><o:p></o:p></span></p>
<p class="xxmsonormal" style="background:white"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E"> <o:p></o:p></span></p>
<p class="xxmsonormal" style="background:white"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">Once connected, travelers or delegates can forward travel plan confirmation e-mails to </span><span style="color:black"><a href="mailto:plans@tripit.com" target="_blank"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">plans@<span class="xmarkg5cd3vam8">tripit</span>.com</span></a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#201F1E">. </span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">This
allows reservation confirmations (conference hotel, shuttle reservations, etc) can be forwarded to sync up into the same itinerary for one stop travel details. Previously this was done by sending an email to
</span><span style="color:black"><a href="mailto:plans@concur.com"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">plans@concur.com</span></a><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="margin-left:-9.0pt;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Delegates can forward itineraries to their traveler's profiles by entering the uoregon.edu email address for the traveler in the subject line of the email.
</span><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><o:p></o:p></span></b></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:-9.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo6;background:white">
<span style="font-size:10.0pt;line-height:105%;font-family:"Verdana",sans-serif">Your TMC (travel agency) airline itineraries and air receipts automatically flow into your Upcoming Trips tab in your Travel button in Concur.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif">Please let me know if you have any questions. Have a wonderful day,<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><img border="0" width="210" height="40" style="width:2.1875in;height:.4166in" id="Picture_x0020_1" src="cid:image001.png@01D7B05A.241DD8C0"></span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Constantia",serif;color:#1F497D">Laurie Jacoby</span><span style="font-size:13.5pt;font-family:"Constantia",serif;color:#1F497D"><br>
</span><span style="font-family:"Constantia",serif;color:#1F497D">Travel Manager <br>
Business Affairs Office <br>
University of Oregon </span><u><span style="font-family:"Constantia",serif;color:blue"><br>
</span></u><span style="font-family:"Constantia",serif;color:#1F497D"><a href="mailto:lajacoby@uoregon.edu">lajacoby@uoregon.edu</a>
<br>
541-346-3158 <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D">Travel Office/Concur Help Desk: Phone: 6-3100 *** Email:
<a href="mailto:travel@uoregon.edu">travel@uoregon.edu</a><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:6.0pt;font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#00B050">Reminder: Concur Request is required for all UO business travel<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:6.0pt;font-family:"Constantia",serif;color:black"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:purple">**
</span></i><i><span style="font-family:"Constantia",serif;color:purple;background:white"> <b>If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations </b></span></i><i><u><span style="font-family:"Constantia",serif;color:#0563C1;background:white"><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy">http://rcs.uoregon.edu/content/regulations-and-uo-policy</a></span></u></i><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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