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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Good Morning UO travelers and delegates -
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">A<span style="color:#333333;background:white">ll
<b><i>non-essential</i></b> university travel, both international and domestic (including local travel by motor vehicle) was suspended on March 15, 2020. This notice is to update the process to petition for travel approval for travel that is deemed<b><i>
essential </i></b>for UO faculty and staff:<o:p></o:p></span></span></p>
<h2><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">What is Essential Travel?</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white"><o:p></o:p></span></h2>
<h2><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#333333">International or domestic travel may be deemed “essential” only when the travel demonstrably and significantly advances one or more of the following:<o:p></o:p></span></h2>
<ul type="disc">
<li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif">maintenance of critical business functions;<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif">continuity of grant funding or completion of grant-required activities and deadlines;<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif">ability to meet contract deliverable requirements;<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif">timely and critical research and scholarship opportunities; and<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1;background:white">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif">continuity in academic progress, degree completion, or graduation.<o:p></o:p></span></li></ul>
<h2><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Steps for Approval of Essential Travel<o:p></o:p></span></h2>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Step 1: Confirm your travel is Essential<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level1 lfo2">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Review and confirm your travel request meets the essential travel requirements.
<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level1 lfo2">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Obtain approval from your respective dean or vice president in writing.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Step 2: Risk Mitigation Planning and Waiver Form<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Complete the
</span><a href="https://app.smartsheet.com/b/form/33d3e09d9195481fa6d39c6e55abef78"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">travel waiver request form</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">.
A copy of your completed answers will be emailed to the email indicated in the “traveler email” field.
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l4 level1 lfo4">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Complete the
</span><a href="https://oregon.qualtrics.com/jfe/form/SV_0TZeyl8yfmlqfd3"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:#0070C0">Domestic Travel Acknowledgement of Risks form</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:#1F497D">
</span><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">or the
</span><a href="https://oregon.qualtrics.com/jfe/form/SV_bEJASTxrDOWJREF"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">International Travel Acknowledgement of Risks form</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">
A copy of this form will be emailed to the email indicated on the waiver form. <o:p>
</o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Step 3: Complete Concur Request
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l4 level1 lfo4">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Create a Concur travel request. The following
<b>must</b> be attached to the Concur travel request: <o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l4 level2 lfo4">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Completed
</span><a href="https://app.smartsheet.com/b/form/33d3e09d9195481fa6d39c6e55abef78"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Travel Waiver Request Form</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="color:#C00000;margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l4 level2 lfo4">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:windowtext">Completed</span><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:#1F497D">
</span><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:windowtext">the appropriate
</span><a href="https://ba.uoregon.edu/travel/assumption-of-risk-form"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Acknowledgement of Risks form</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:#1F497D">
</span><b><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></b></li><li class="MsoNormalCxSpMiddle" style="color:#C00000;margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l4 level2 lfo4">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif;color:windowtext">PDF of email approval from your respective dean or vice president, which confirms your travel is deemed essential.
</span><b><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></b></li></ul>
</ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Step 3A: If your travel is research related;<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo5">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">All research related travel requires an approved
</span><a href="https://research.uoregon.edu/covid-19-plans-for-research-recovery"><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">research recovery plan</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">.<o:p></o:p></span></li><li class="MsoNormalCxSpLast" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l3 level1 lfo5">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">The incident management team’s travel advisory group will review the request prior to approval within Concur.
<o:p></o:p></span></li></ul>
<h2><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Covid19 Travel Safety Information and Guidelines<o:p></o:p></span></h2>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">The </span><a href="https://safety.uoregon.edu/incident-management-team"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white">UO
Incident Management Team</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white"> is helping to track the COVID-19 situation for campus and responds as quickly as possible to sudden changes in travel restrictions.
We remind all prospective travelers to keep abreast of the following sources: </span><a href="https://www.cdc.gov/" target="_blank"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white">Centers for Disease Control and Prevention
(CDC)</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">, </span><a href="https://www.state.gov/" target="_blank"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white">U.S. Department
of State</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">, </span><a href="https://www.who.int/" target="_blank"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white">World Health
Organization (WHO)</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">, </span><a href="https://www.dhs.gov/" target="_blank"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white">U.S.
Department of Homeland Security</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white">, and similar agencies that are issuing policy in the state or country to which you plan to travel.</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;background:white"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Additional Travel Safety Resources:<o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">CDC travel guidelines</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">
<br>
</span><a href="https://pages.uoregon.edu/baoforms/web/pdf/multi-person-car-travel-guideline-v2-uu937skaskaprab-003aa.pdf"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Multi-Person car travel guidance</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">
<br>
</span><a href="https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_cleaners_disinfectants_sanitizers_.pdf"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Cleaner, Disinfectant, & Sanitizer</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><br>
</span><a href="https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_protective_mask.pdf"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Protective Masks</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><br>
</span><a href="https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_physical_distancing_safety.pdf"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Physical Distancing</span></a><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><br>
</span><a href="https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_driving_university_vehicles_.pdf"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Vehicle Safety Sheet</span></a><span class="MsoHyperlink"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">
</span></span><u><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#0563C1"><br>
</span></u><a href="https://safety.uoregon.edu/vehicle-use"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">UO Vehicle Use</span></a><span class="MsoHyperlink"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"> Guidelines and Policies</span></span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">For questions, please email Travel Safe at
</span><a href="mailto:travelsafe@uoregon.edu"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">travelsafe@uoregon.edu</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#00B050">This information is available on the UO Travel website:
</span><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#0070C0"><a href="mailto:travel@uoregon.edu"><span style="color:#0070C0">travel@uoregon.edu</span></a>.
</span></b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#00B050">See: COVID-19 Travel Information, University Related Travel<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><img border="0" width="210" height="40" style="width:2.1875in;height:.4166in" id="Picture_x0020_1" src="cid:image001.png@01D691B3.3FD81E70" alt="cid:D409AF7E-A065-4B03-9E7F-72A60DB7E5EF"></span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Constantia",serif;color:#1F497D">Laurie Jacoby</span><span style="font-size:13.5pt;font-family:"Constantia",serif;color:#1F497D"><br>
</span><span style="font-family:"Constantia",serif;color:#1F497D">Travel Manager <br>
Business Affairs Office <br>
University of Oregon </span><u><span style="font-family:"Constantia",serif;color:blue"><br>
</span></u><a href="mailto:lajacoby@uoregon.edu"><span style="font-family:"Constantia",serif">lajacoby@uoregon.edu</span></a><span style="font-family:"Constantia",serif;color:#1F497D">
<br>
541-346-3158 <o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:black">**
</span></i><i><span style="font-family:"Constantia",serif;color:#1F497D;background:white"> <b>If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations </b></span></i><a href="http://rcs.uoregon.edu/content/regulations-and-uo-policy"><i><span style="font-family:"Constantia",serif;background:white">http://rcs.uoregon.edu/content/regulations-and-uo-policy</span></i></a><i><span style="font-size:14.0pt;font-family:"Constantia",serif;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D">Travel Office/Concur Help Desk: Phone: 6-3100 *** Email:
</span></b><a href="mailto:travel@uoregon.edu"><b><span style="font-family:"Constantia",serif">travel@uoregon.edu</span></b></a><b><span style="font-family:"Constantia",serif;color:#1F497D"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Constantia",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:#1F497D">TravelNews Opt In for Travel and Concur tips: </span></b><a href="https://lists-prod.uoregon.edu/mailman/listinfo/travelnews"><b><span style="font-size:14.0pt;font-family:"Constantia",serif">https://lists-prod.uoregon.edu/mailman/listinfo/travelnews</span></b></a><b><span style="font-size:14.0pt;font-family:"Constantia",serif;color:#1F497D">
</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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