travelnews: UO Business Travel Update

[BAO news for travel administrators]

COVID-19 Travel Information for UO Business Travelers

UPDATES as of 07/07/2021:

University of Oregon is lifting the suspension of domestic and non-Level 4 international travel, given the state's movement to rescind COVID guidance.  UO's travel suspension is still in effect for level 4 countries which will be reviewed by TAG for risk assessment and destination analysis and forwarded to the Office of the Provost for final review/approval.

We will return to the normal approval process in Concur Request for all non-Level 4 risk destinations:

  *   Concur Request is required for all UO business travel for pre-travel approval and capture of travel destination and dates for UOs Duty of Care to its travelers.
  *   Concur Request is required when traveling outside of the traveler's metropolitan area and/or when in "travel status" (overnight stay required)
  *   Concur Requests are approved by the departmental approver, based on travel that is deemed essential. A detailed business purpose must be provided.

The university will not approve travel to a country listed in Level 4 High Risk without an exception granted by the Office of the Provost.  Requests for travel to a Level 4 High Risk Country will be reviewed for consideration within 60 days of departure.  Please note that travel advisories can change or fluctuate, and a destination may turn to a Level 4 between requesting the trip and your departure date. Should this happen, the traveler must file a Travel Exception Request to the TAG for risk analysis and the university may require the travel to be cancelled or postponed.

Travel Exception Request<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/travel/travelexceptionrequest.pdf>

International Travel Request flowchart<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/travel/intltravelflowchart.pdf>

Additional Travel Safety Resources

  *   CDC travel guidelines<https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html>
  *   National Governor's Association (NGA) COVID-19 State and Territory Action Tracker <https://nga2.maps.arcgis.com/apps/MapSeries/index.html?appid=830dd807f53f44988ec2e2238c6829a5>
  *   TSA Information<https://www.tsa.gov/coronavirus>
  *   Multi-Person car travel guidance<https://pages.uoregon.edu/baoforms/web/pdf/multiplepaxinvehiclev4.pdf>
  *   Cleaner, Disinfectant, & Sanitizer<https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_cleaners_disinfectants_sanitizers_.pdf>
  *   Protective Masks<https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_protective_mask.pdf>
  *   Vehicle Safety Sheet<https://safety.uoregon.edu/sites/safety1.uoregon.edu/files/safety_sheet_-_driving_university_vehicles_.pdf>
  *   UO Vehicle Use Guidelines and Policies<https://safety.uoregon.edu/vehicle-use>

** Reminder:  A Concur Request is always required for all UO Business Travel.

All UO Business Travel between March 15, 2020 and July 6, 2021 requires a travel waiver<https://app.smartsheet.com/b/form/33d3e09d9195481fa6d39c6e55abef78>  for all UO Essential Business travel outside of a traveler's county limits.

Questions?  Please email or call the UO Travel Office:

travel at uoregon.edu<mailto:travel at uoregon.edu>

541-346-3100

[cid:image001.png at 01D7728D.E5EABB40]
Laurie Jacoby
Travel Manager
Business Affairs Office
University of Oregon
lajacoby at uoregon.edu<mailto:lajacoby at uoregon.edu>
541-346-3158
**  If your travel involves human subjects research, please do not disclose any information that is protected under UO Policy and other Regulations http://rcs.uoregon.edu/content/regulations-and-uo-policy

Travel Office/Concur Help Desk:     Phone:  6-3100 ***  Email:  travel at uoregon.edu<mailto:travel at uoregon.edu>

TravelNews Opt In for Travel and Concur tips:   https://lists-prod.uoregon.edu/mailman/listinfo/travelnews

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