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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">HI Students and Faculty – Please see the email below and make sure to submit any requests by May 8 – thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Beth<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">Beth Stormshak, Ph.D.</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">Knight Chair and Professor, College of Education<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">Prevention Science Institute</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">Department Head, Counseling Psychology and Human Services</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">University of Oregon</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">Eugene, OR 97403</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black"><a href="http://psi.uoregon.edu"><i><span style="color:#007F00">http://psi.uoregon.edu</span></i></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:#007F00">phone: 541-346-3538</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black"><departmentheads-bounces@lists.uoregon.edu> on behalf of Office of the Provost <otp@uoregon.edu><br>
<b>Date: </b>Tuesday, May 5, 2020 at 8:01 AM<br>
<b>To: </b>"departmentheads@lists.uoregon.edu" <departmentheads@lists.uoregon.edu><br>
<b>Cc: </b>Sandee Bybee <sandeeb@uoregon.edu><br>
<b>Subject: </b>[Unitheads] Remote work request form due May 8 - please remind faculty and GEs<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"> <span class="xnormaltextrun"><b><i>**Sent on behalf of Missy Matella**</i></b></span><o:p></o:p></p>
<p><span class="xnormaltextrun"><i> </i></span><o:p></o:p></p>
<p><span style="font-size:12.0pt;color:black">Dear Colleagues,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;color:black">An effort is underway to gather information from our faculty and graduate employees (GEs) to better understand who will be on campus as we complete classroom scheduling for fall term and who may need to work remotely
as researchers start returning to the labs and other facilities this summer. </span><o:p></o:p></p>
<p><span style="font-size:12.0pt;color:black">The email below was sent to all faculty and GEs with a deadline of Friday, May 8 to submit a request to work 100% remotely. With the short window for response, we want to make our best effort to inform faculty and
graduate employees about this opportunity. <b><i>Please help us elevate awareness with the faculty and GEs in your unit by reminding them of the opportunity and deadline for submitting their request.</i></b>
</span><o:p></o:p></p>
<p><span style="font-size:12.0pt">As a reminder, only those who wish to work 100% remotely need to submit the online request form. Those who can work from campus but would like to discuss an alternative work schedule or other safety mitigation measures have
been directed to their <span style="color:black">department head, area coordinator, or program director</span> in the coming weeks, but no later than May 31, to discuss those types of requests.
</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;color:black">Thank you for helping us gather information for our planning purposes. If you have any questions or need further assistance, please contact Employee and Labor Relations in Human Resources at </span><span class="xmsohyperlink"><span style="font-size:12.0pt;color:#954F72"><a href="mailto:uoelr@uoregon.edu">uoelr@uoregon.edu</a></span></span><span style="font-size:12.0pt;color:black">. </span><o:p></o:p></p>
<p><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:12.0pt">Best regards,</span><o:p></o:p></p>
<p><span style="font-size:12.0pt">Missy Matella<br>
Senior Director of Employee and Labor Relations</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Mark Schmelz, Chief Human Resource Officer <<a href="mailto:CHRO@uoregon.edu">CHRO@uoregon.edu</a>>
<br>
<b>Sent:</b> Monday, May 4, 2020 3:54 PM<br>
<b>To:</b> Sandee Bybee <<a href="mailto:sandeeb@uoregon.edu">sandeeb@uoregon.edu</a>><br>
<b>Subject:</b> Planning for on-campus activities—Remote work request form due May 8</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Opportunity to request to continue working remotely.<o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/gqe56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHL_uO_vgw$" target="_blank"><span style="color:windowtext;text-decoration:none"><span style="color:#007935;border:solid windowtext 1.0pt;padding:0in"><img border="0" width="640" height="40" style="width:6.6666in;height:.4166in" id="_x0000_i1029" src="cid:~WRD000.jpg" alt="Image removed by sender. University of Oregon"></span></span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Dear Faculty and Graduate Employees,</span></span><o:p></o:p></p>
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<div style="margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">President Schill and Provost Phillips announced last week that discussions are underway to proactively develop plans for a number of possible
scenarios that would allow the university to open for in-person, on-campus instruction this fall and to start opening the campus for research functions this summer. Paramount to this planning is the health and safety of our faculty, staff, and students. Gathering
information from our faculty and graduate employees is key to our planning efforts so that we can understand who will be on campus as we complete classroom scheduling for fall term and who may need to work remotely as researchers start returning to the labs
and other facilities this summer. Please note that the university will have social distancing measures and other safety protocols in place before it re-opens. For more information about those efforts, please review the
<a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/wif56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHLxqtFydQ$">
<span style="color:#007935">provost’s message to campus</span></a>. </span></span><o:p></o:p></p>
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<h3 style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Faculty and GEs at Higher Risk:</span></span><o:p></o:p></h3>
<div style="margin-left:15.0pt;margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Our first priority is giving faculty and graduate employees (GEs) who are at higher risk according to the Centers for Disease Control and
Prevention (CDC) an opportunity to request to continue working from home through the fall term.
<b><i>If you meet the </i></b><a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/cbg56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHIgoFRlhQ$"><strong><i><span style="font-family:"Arial",sans-serif;color:#007935">CDC
risk criteria</span></i></strong></a><b><i> and would like to request to continue working 100% remotely through fall term, please<span style="background:white"> submit your request using the online
</span></i></b></span></span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333;background:white"><a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/s3g56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHLVY8X7Lg$"><em><b><span style="font-family:"Arial",sans-serif;color:#007935">Faculty
Remote Work Request Form</span></b></em></a> </span><span class="e2ma-style"><b><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">by Friday, May 8.</span></i></b></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">
</span></span><o:p></o:p></p>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">We will work to grant these requests when possible or to find other mitigation accommodations that allow the faculty member or GE to work
on-campus<b>. </b>Submissions will be received and managed by the Office of Human Resources and will be treated privately, maintained securely, and only accessible to those with a need to know to perform their work. If we do not receive your request by May
8, we will assume that you would like to work on-campus through fall term to the extent it is open. </span></span><o:p></o:p></p>
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<h3 style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Faculty and GEs Outside of Higher Risk Categories:</span></span><o:p></o:p></h3>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Faculty and GEs who are not</span></span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333;background:white">
</span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">in higher risk categories, as defined by the CDC, may also request to continue working remotely. We will assess these requests on a case-by-case basis
based on the needs of the faculty member or GE and their school or college. <b><i>Since we are planning for research functions over the summer and fall term classes now, it is critical that faculty and GEs who want to continue to work 100% remotely through
fall term submit their request for consideration and authorization using the online
</i></b></span></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333"><a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/8vh56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHJB8n4g4w$"><em><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#007935">Faculty
Remote Work Request Form</span></b></em></a></span><span class="e2ma-style"><b><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> by Friday, May 8.
</span></i></b></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">If</span></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323130"> we do not receive
your request by this date, we will assume </span></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">that </span></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#323130">you
would like to work on-campus through fall term to the extent it is open. </span>
</span><o:p></o:p></p>
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<h3 style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">All Faculty and GEs:
</span></span><o:p></o:p></h3>
<div style="margin-left:15.0pt;margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">The above linked survey is for faculty and GEs who are requesting to work remotely 100% of the time through fall term. You do not need
to fill out this survey if you can work from campus but would like to discuss an alternative work schedule or other safety mitigation measures in addition to the ones listed in Provost Phillips message to campus. Please reach out to your department head, area
coordinator, or program director in the coming weeks, <i>and no later than May 31</i>, to discuss those types of requests.
</span></span><o:p></o:p></p>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Please fill out the remote survey under the assumption that K-12 schools and other care facilities are open fall term. If that is not the
case and if the university is open fall term, we will send out another message and survey that acknowledges and accounts for the needs associated with those closures.
</span></span><o:p></o:p></p>
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<div style="margin-left:15.0pt;margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">We want to reiterate that we will treat requests to work from home privately and will only share these requests on a need to know basis.
Faculty and GEs requesting remote work will be protected from retaliation based on their work from home request.
</span></span><o:p></o:p></p>
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<div style="margin-left:15.0pt;margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">In addition to reviewing faculty and GE requests to continue to work remotely, the university may ask campus community members to work
remotely based on the needs of the institution and state and federal re-opening guidance.</span></span><o:p></o:p></p>
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<div style="margin-left:15.0pt;margin-bottom:7.5pt">
<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Finally, it is important to understand that the degree of flexibility that the university is able to offer through fall term to work remotely
is directly connected to its response to COVID-19. While the university generally supports flexible work arrangements, it is very unlikely that it will be able to maintain this level of flexibility outside of its COVID-19 response efforts.</span></span><o:p></o:p></p>
</div>
<h3 style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Other Accessibility Considerations:</span></span><o:p></o:p></h3>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Faculty members and GEs with disabilities who want to work on campus during the fall term should first approach their unit level administrator
(department head, area coordinator or program director) if they want to request an alternative schedule or the implementation of other safety mitigation measures that may be medically necessary to effectively perform the essential functions of their position
on-campus. While a faculty member or GE may choose to disclose the medical reason for their specific request, such disclosure is confidential and the department may not request medical documentation to confirm it is needed. If a request cannot be resolved
at the department level, then the faculty member or GE is encouraged to work with the
<a href="https://urldefense.com/v3/__https:/t.e2ma.net/click/4wr26c/k930ch/ooi56s__;!!C5qS4YX3!XAY_1kdwpzF0WrdKap156XU3nksI_qBsQn_G_Qu-x6uqk01PXzZGZrbJsHLDMCy-tQ$">
<span style="color:#007935">ADA Coordinator on the matter</span></a>.</span></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Thank you for reviewing this important information related to our planning efforts. If you have any questions about requesting to work remotely through the fall,
please contact Employee and Labor Relations in Human Resources at </span><span class="e2ma-style"><u><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#954F72"><a href="mailto:uoelr@uoregon.edu"><span style="color:#007935;text-decoration:none">uoelr@uoregon.edu</span></a></span></u></span><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">. </span></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sincerely,</span><o:p></o:p></p>
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<p class="MsoNormal"><span class="e2ma-style"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Mark Schmelz</span></span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><br>
<span class="e2ma-style">Chief Human Resources Officer and Associate Vice President</span></span><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span class="e2ma-style"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:white">Human Resources, 677 E 12th Ave., Suite 400, Eugene, OR 97403</span></b></span><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:white"><br>
<span class="e2ma-style">P: 541-346-3159</span></span></b><o:p></o:p></p>
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