[Prevscilist] Please Read: Best practices for scholarship recommendation requests

[Atika Khurana]

Dear PrevSci students,


Happy new year!!  We would like to remind you that the COE scholarship 
letters are due *Jan 19, 2018* and the UO Grad School scholarships are 
due *Feb 20, 2018*.  If you plan to apply for these scholarships, or 
others that may be relevant to you, please follow the best practices 
listed below.


Given the intensive nature of faculty workloads, when you ask a faculty 
member for a letter of recommendation --

 1. Provide a minimum of *3 weeks notice* except in very unusual
    circumstances.
 2. Send all the necessary materials (points A-D below) in your initial
    email. Don’t ask in one email and send materials in another.
     1. Names, addresses, organizations, and deadlines for each
        scholarship and any supplemental forms that have to be filled
        out by the reference. List any directions such as “must be
        sealed and signed across the seal” or “Please email directly to
        moneybags at org.edu <mailto:moneybags at org.edu>”. Be sure to
        provide a hard copy if your signature is required on one of the
        forms (e.g., university scholarships). Put your name on
        everything including file names of attachments (e.g.,
        Khurana_CV, Leve_Personal Statement).
     2. A list of bullet points the faculty member could highlight in
        writing about you that make you a great candidate for the
        particular scholarship(s) you are applying for. Make sure to
        include how long you have known the faculty member and what
        classes you took from them.
     3. A statement of your career goals as they relate to the
        scholarship criteria.
     4. An updated CV without any typos and in APA formatting.
 3. Do not send multiple emails with different pieces of information. If
    you forget something, re-send with all of the attachments so we have
    everything in a single email.
 4. Send reminder emails to the letter writers, including at least one
    *reminder email a week before* each recommendation letter is due.
 5. If you decide NOT to apply for a scholarship, IMMEDIATELY let your
    letter writers know.
 6. If you receive a scholarship, please let your letter writers and the
    program director know!


There are many scholarships available. There are many donors, 
development staff, other staff and faculty who dedicate much time and 
energy to generate, fund, and manage scholarships, as well as to read 
hundreds of applications and select awardees. /Low numbers of 
applications suggest that students are not in need of financial support/.


Thank you in advance for following these best practices.


Atika & Leslie

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