<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=Windows-1252">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1215507334;
mso-list-template-ids:-295670950;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:1545946181;
mso-list-type:hybrid;
mso-list-template-ids:1468568170 1503175536 2006717626 -1540582276 53611770 246547258 660360682 -1577710716 1201832492 1199840012;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2
{mso-list-id:1607617115;
mso-list-template-ids:-356246096;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3
{mso-list-id:1823738499;
mso-list-template-ids:-417940526;}
@list l3:level1
{mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level2
{mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Times New Roman",serif">PayNews June 2026<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Upcoming Events</span></i></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"></span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 10 Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 15 EPAF deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 18 - 23 Time Entry Window<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 25, 9am Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 30 Payday
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Trainings (Register in
</span></b><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">MyTrack</span></b></a><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">FY 27 training schedule is currently being updated. Please check MyTrack for dates.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p style="line-height:15.0pt"><b>I-9 Rehire Update </b> The Payroll Office would like to clarify the guidelines for rehires and I-9 documentation:<o:p></o:p></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">If an employee is rehired within three years of their original hire date (the date the initial I-9 was completed), a new I-9 form is not required, provided the employee remains authorized to
work under the same conditions as indicated on the original form.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo2">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">If more than three years have passed since the original I-9 was completed, a new I-9 form must be completed at the time of rehire.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b><span style="font-size:12.0pt;line-height:115%;font-family:"Times New Roman",serif">Student terminations</span></b><span style="font-size:12.0pt;line-height:115%;font-family:"Times New Roman",serif">-
Its that time of year again when students graduate and move on to new adventures. If you are aware of any students who will not be returning, please process their termination paperwork as soon as possible.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">There are two ways to terminate a student:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Submit an ESR</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> Indicate the reason for termination on
the ESR. If the student resigns, please attach a copy of their resignation notice.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Process an MCR</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> with the termination section completed.
Place the reason in the remarks section If the student resigned, please attach a copy of their resignation notice.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p style="line-height:15.0pt"><b><u>Summer Remote Work-</u></b> If employees will be working remotely from another city or state at any time during the summer, they must complete the
<strong>Employee Working Outside Oregon form</strong>: <a href="https://ba.uoregon.edu/payroll/employee-working-outside-oregon">
https://ba.uoregon.edu/payroll/employee-working-outside-oregon</a> <o:p></o:p></p>
<p style="line-height:15.0pt">This requirement applies regardless of the duration and is necessary to ensure proper tax withholding and compliance. Employees should also be mindful of potential tax implications.<o:p></o:p></p>
<p style="line-height:15.0pt">For questions, please contact Payroll at <strong>uopayroll@uoregon.edu</strong>.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Reminders<o:p></o:p></span></u></i></b></p>
<p class="MsoNormal"><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><b>Overtime Spreadsheet</b>- For departments who are not in UKG, be sure to send your overtime tracker spreadsheet monthly to
</span><a href="mailto:uopayroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">uopayroll@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">. This helps to ensure the tax accountant will
receive the information timely. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Terminations, LWOP, FTE Reductions, Retirement:
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">If you know of any employees terminating, retiring, going on leave without pay, start date change, or reducing FTE before
<b>June 25th at 9:00am,</b> please notify Payroll immediately. This includes salaried employees who have terminated before
<b>July 1st</b> or those impacted by insufficient paid leave or delayed separation paperwork. Early notification helps avoid overpayments and ensures accurate
<b>June </b>pay.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Thank you for your attention to these important matters and for your continued support. If you have any questions, please dont hesitate to contact us at
</span><a href="mailto:payroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">payroll@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo4"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Faculty/GE Summer Appointments:<br>
</span></b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif">If any summer appointments are canceled, please notify Payroll right away to avoid overpayments.</span></u><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l0 level1 lfo4"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Helpful Termination Note:<o:p></o:p></span></b></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">When employees leave the university, remind them to update their mailing address to ensure that tax documents will be mailed to the correct address.
<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS Member Annual Statements.
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS mailed the 2025 member annual statements to all nonretired members in May. The 2025 statement reflects PERS benefits and information through December 31, 2025. For more information,
visit the </span><a href="https://www.oregon.gov/pers/MEM/Pages/Member-Annual-Statement-FAQs.aspx"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS Member Annual statement FAQs</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">
webpage.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Best regards,</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><br>
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">The Payroll Office</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>