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<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Times New Roman",serif">PayNews – May 2026<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Upcoming Events</span></i></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"></span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 12 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 14 – EPAF deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 19-21 – Time Entry Window<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 26, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 29 – Payday
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 12, 2026, May Triple deduction spreadsheet
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Trainings (Register in
</span></b><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">MyTrack</span></b></a><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 6, 2026, HRIS Time Entry – 9:00am to 12:00pm<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 6, 2026, I-9 Employment Workshop - 10:00am-12:00pm
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May 7, 2026, HRIS EPAF – 12:00pm to 2:00pm<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 3, 2026, HRIS Time Entry – 9:00am to 12:00pm<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 3, 2026, I-9 Employment Workshop - 10:00am-12:00pm<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">June 4, 2026, PHAREDS Redistributions<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">May Triples are coming up soon</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">- Spreadsheets for employees who
<b><u>should not be</u></b> tripled are <u>due by May 12, 2026</u>. Please review the information regarding the May Triple Deduction process on the Business Affairs website:
</span><a href="https://ba.uoregon.edu/payroll/may-triple-deduction"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">https://ba.uoregon.edu/payroll/may-triple-deduction</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">.
The spreadsheets should be emailed to </span><a href="mailto:payroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">payroll@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Work Study Message -
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">It is getting close to the end of the academic year, please remember to review the remaining Work Study balances for your student employees in
<b>PWIPAYR</b>. Monitoring available balances now will help prevent overspending as we approach year end.<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Reminder: Separation Automation: What’s Changing<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Beginning May 1, 2026, updates are coming to the automated separation process for non‑active employees. These changes are intended to streamline processing, reduce manual
workload, and improve the accuracy of job and employment records.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">What’s new:</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l0 level1 lfo2">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Shorter inactivity window for temporary and student jobs<br>
Temporary and student positions that do not have an end date and show no pay activity in the prior three months (reduced from six months) will be automatically ended.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l0 level1 lfo2">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Automatic separation at job end date<br>
When an employee’s only active job reaches its recorded end date, the system will automatically separate the employee.<o:p></o:p></span></li><ul type="circle">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l0 level2 lfo2">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Separations are expected to run monthly on or around the 15th, for jobs that ended in the previous month.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">These automated separations will apply to the employee groups listed below. To avoid unintended separations for roles that will be renewed, submit renewal actions as soon as possible. Timely
renewals help prevent system access interruptions and pay gaps.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Employee groups impacted:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">LD Classified<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Temporary<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Interim & Fixed‑Term Officers of Administration<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Graduate Employees (GEs)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Limited Duration Faculty, including:
<o:p></o:p></span></li><ul type="circle">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Pro Tem<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Visiting<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Post‑Retirement<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Post‑Baccalaureate<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Postdoctoral<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif">Non‑bargaining unit fixed‑term career faculty (not covered by United Academics)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Reminders</span></u></i></b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><b>Overtime Spreadsheet</b>- For departments who are not in UKG, be sure to send your overtime tracker spreadsheet monthly to
</span><a href="mailto:uopayroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">uopayroll@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">. This helps to ensure the tax accountant will
receive the information timely. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Terminations, LWOP, FTE Reductions, Retirement:
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">If you know of any employees terminating, retiring, going on leave without pay, start date change, or reducing FTE before
<b>May 26th at 9:00am,</b> please notify Payroll immediately. This includes salaried employees who have terminated before
<b>June 1st</b> or those impacted by insufficient paid leave or delayed separation paperwork. Early notification helps avoid overpayments and ensures accurate
<b>May </b>pay.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at
</span><a href="mailto:payroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">payroll@uoregon.edu</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS Retirement Date vs. Termination Date…<u>What’s the Difference, does it matter?</u><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Having an incorrect termination date may delay an employee’s retirement with PERS, delay payment of their retirement pension benefits, and/or may impact the calculation
of their Average Ending Salary which is used in the calculation of their pension benefits. Employees always retire from PERS effective the first of a month. The employee’s last day of work (including leave taken) and termination date in Banner needs to be
no later than the last day of the month prior to the effective date of their PERS retirement.
<i>For example: Joe states he is retiring from PERS on July 1, 2026, and will be submitting a resignation letter. Joe’s last workday (including leave taken) and termination date in Banner needs to be no later than June 30, 2026. The last day and termination
may be sooner than June 30<sup>th</sup>, it just needs to on/or before June 30<sup>th</sup>. Example: Joe is a 9-month employee, their last day and termination date could be June 15, 2026.<o:p></o:p></i></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS Member Annual Statements.
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS will begin mailing the 2025 member annual statements to all nonretired members in May. The 2025 statement will reflect PERS benefits and information through December 31, 2025.
For more information, visit the </span><a href="https://www.oregon.gov/pers/MEM/Pages/Member-Annual-Statement-FAQs.aspx"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">PERS Member Annual statement FAQs</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif">
webpage.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Best regards,</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><br>
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">The Payroll Office</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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