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<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Times New Roman",serif;mso-ligatures:none">PayNews – April 2026<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Upcoming Events</span></i></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"></span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">April 10 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">April 16 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">April 21-23 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">April 27, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">April 30 – Payday
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">May 12, 2026, May Triple deduction spreadsheet<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Trainings (Register in
</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">MyTrack</span></b></a></span><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">):<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">May 6, 2026, HRIS Time Entry – 9:00am to 12:00pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">May 6, 2026, I-9 Employment Workshop - 10:00am-12:00pm
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">May 7, 2026, HRIS EPAF – 12:00pm to 2:00pm<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">May Triples are coming up soon</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">- Spreadsheets for employees who
<b><u>should not be</u></b> tripled were due by May 12, 2026. Please review the information regarding the May Triple Deduction process on the Business Affairs website:
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://ba.uoregon.edu/payroll/may-triple-deduction"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#0563C1">https://ba.uoregon.edu/payroll/may-triple-deduction</span></a></span><span style="font-family:"Times New Roman",serif;mso-ligatures:none">.
The spreadsheets should be emailed to payroll@uoregon.edu.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Departments are responsible for reporting any employees who will be working outside of Oregon.<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
To report an employee, please complete the <b>Employee Working Outside Oregon</b> web form.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="https://ba.uoregon.edu/payroll/employee-working-outside-oregon"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#0563C1">https://ba.uoregon.edu/payroll/employee-working-outside-oregon</span></a></span><span style="font-family:"Times New Roman",serif;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Important Notes:</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Employees are <b>not permitted</b> to self-report their work locations.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Employees working outside Oregon must complete the <b>Oregon Withholding Affidavit</b> to verify they are not subject to Oregon state
taxes under <b>ORS 316.027(1)</b>. <i>(Payroll will provide this form directly to the employee.)</i><o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Please do not refer out-of-state remote employees to the Oregon Unemployment Office.
</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">These employees must file for unemployment benefits through their home state's Unemployment Office.<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Separation Automation: What’s Changing<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Beginning <b>
May 1, 2026</b>, updates are coming to the automated separation process for non‑active employees. These changes are intended to streamline processing, reduce manual workload, and improve the accuracy of job and employment records.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">What’s new:</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Shorter inactivity window for temporary and student jobs<br>
Temporary and student positions that do not have an end date and show no pay activity in the prior three months (reduced from six months) will be automatically ended.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level1 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Automatic separation at job end date<br>
When an employee’s only active job reaches its recorded end date, the system will automatically separate the employee.<o:p></o:p></span></li><ul type="circle">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l1 level2 lfo3">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Separations are expected to run monthly, on or around the 15th, for jobs that ended in the previous month.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">These automated separations will apply to the employee groups listed below. To avoid unintended separations for roles that will be renewed, submit renewal actions as soon as possible. Timely
renewals help prevent system access interruptions and pay gaps.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Employee groups impacted:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">LD Classified<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Temporary<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Interim & Fixed‑Term Officers of Administration<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Graduate Employees (GEs)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level1 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Limited Duration Faculty, including:
<o:p></o:p></span></li><ul type="circle">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Pro Tem<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Visiting<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Post‑Retirement<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Post‑Baccalaureate<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Postdoctoral<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l2 level2 lfo4">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Non‑bargaining unit fixed‑term career faculty (not covered by United Academics)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Student Employment After Graduation</span></u></b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">We would like to update departments on the rules regarding student employees who continue working for one term after graduation. Per the Collective Bargaining Agreement (CBA) for the student
union:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<i><span style="font-family:"Times New Roman",serif;mso-ligatures:none">“Graduated students may be employed for one term after graduation with advanced approval from Employee and Labor Relations in the Office of Human Resources. Approvals will be granted except
in extenuating circumstances.”</span></i><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Additional details are available in
<b>Article 5</b> of the <b>UOSW Bargaining Agreement | Human Resources. </b><a href="https://hr.uoregon.edu/uosw-bargaining-agreement#Article5" target="_blank" title="https://hr.uoregon.edu/uosw-bargaining-agreement#article5"><b><span style="color:#0563C1">https://hr.uoregon.edu/uosw-bargaining-agreement#Article5</span></b></a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">If a department wishes to request an additional free term or employment beyond the standard post-graduation term, supervisors must complete the
<b>Student Employment Exception Request Form. </b><a href="https://app.smartsheet.com/b/form/98baf9490b974c1b842b71d797f51816"><b><span style="color:#0563C1">Student Employment Exception Request Form</span></b></a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt">
<span style="font-family:"Times New Roman",serif;mso-ligatures:none">Students remain eligible for
<b>one free term per academic year</b>, during which they may take fewer than the required credits or take a break from coursework while maintaining student employment eligibility.
<b>Summer term counts as a term</b>. Supervisors may request a <b>second free term</b> by using the “Student Employment Exception Request Form”.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Reminders</span></u></i></b><u><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><b>Overtime Spreadsheet</b>- Please be sure to send your overtime tracker spreadsheet to
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="mailto:uopayroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#0563C1">uopayroll@uoregon.edu</span></a></span><span style="font-family:"Times New Roman",serif;mso-ligatures:none">.
This helps to ensure the tax accountant will receive the information timely. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:15.0pt"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Student/Temp Termination Reminder:</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none"> When terminating a student
or temporary position, please use the last paid date, or the actual last day the student or temporary employee worked. This helps ensure employment records remain accurate.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Terminations, LWOP, FTE Reductions, Retirement:
</span></b><span style="font-family:"Times New Roman",serif;mso-ligatures:none">If you know of any employees terminating, retiring, going on leave without pay, start date change, or reducing FTE before
<b>April 27<sup>th</sup> at 9:00am,</b> please notify Payroll immediately. This includes salaried employees who have terminated before
<b>May 1st</b> or those impacted by insufficient paid leave or delayed separation paperwork. Early notification helps avoid overpayments and ensures accurate
<b>April </b>pay.</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><a href="mailto:payroll@uoregon.edu"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#467886">payroll@uoregon.edu</span></a></span><span style="font-family:"Times New Roman",serif;mso-ligatures:none">.</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none"></span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-ligatures:none">Best regards,</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><br>
</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none">The Payroll Office</span><span style="font-family:"Times New Roman",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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