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<p class="MsoNormal"><b><u><span style="font-size:11.0pt">PayNews – October 2025<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Upcoming Events<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 10 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 17 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 22-24 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 28, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 31 – Payday<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Trainings (Register in
</span></b><span style="font-size:11.0pt"><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 7, 2025, 12:30pm - 2:30pm HRIS EPAF<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 8, 2025, 9:00am to 12:30pm - HRIS Time Entry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 8, 2025, 10:00am to 12:00pm - I-9 Employment Workshop<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">October 9, 2025, 11:00am to 1:00pm – HRIS Redistributions (PHAREDS)<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Student Hires:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Important: Student worker EPAF coding note</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We'd like to clarify the correct “Salary Grade” coding for student worker EPAFs:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">For UOSW-represented positions, use S1, S2, S3.<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">If unable to select S1, S2, or S3 as an option, place it in comments.<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">For all non-union positions, use “H" (even for stipend positions). This includes:
<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Notetakers, Lump Sum/Stipend Pay (Includes UO RARE participants and note takers)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">30 Days or Less<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level2 lfo2"><span style="font-size:11.0pt">Off Campus Work Study<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt">You can also go to </span>
</b><span style="font-size:11.0pt"><a href="https://hr.uoregon.edu/uo-student-workers">UO Student Workers | Human Resources</a> to find more information on who is represented and who is not represented.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">PFML Top-Off and Accrued Leave Reporting</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Employees who have elected to use
<b>PFML Top-Off</b> are required to use available <b>accrued leave</b> such as vacation, sick leave, or comp time—to supplement their
<b>Paid Family and Medical Leave (PFML)</b> benefits.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Timesheet and Banner Reporting<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b><span style="font-size:11.0pt">Employees</span></b><span style="font-size:11.0pt"> must report the
<b>top-off hours</b> (accrued leave used), as provided by <b>HR Leaves</b>, on their
<b>timesheet</b> for the applicable PFML claim period.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b><span style="font-size:11.0pt">Department offices</span></b><span style="font-size:11.0pt"> are responsible for entering the reported
<b>accrued leave hours into Banner</b> during the regular time entry process.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3"><span style="font-size:11.0pt">If an employee does
<b>not have sufficient accrued leave</b> to cover the top-off hours, departments must
<b>notify the Payroll Office and HR Leaves immediately</b> to help prevent payroll overpayments.<br>
<br>
<b>Exception:</b> The <b>GE (Graduate Employee) Top-Off</b> is processed centrally by the
<b>PFML Team</b> and <b>does not require department entry</b>.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please reach out to the Payroll Office or HR Leaves with any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Fall<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo4"><span style="font-size:11.0pt">Check your employee rosters. Make sure that everyone who is working for you is getting paid at the correct FTE.<i><o:p></o:p></i></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo4"><span style="font-size:11.0pt">If you have any employees that are working but are not set up in Banner, please get the new hire documents into payroll ASAP. If you have already submitted documents, please
contact Payroll. <i><o:p></o:p></i></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Reminders<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo5"><b><span style="font-size:11.0pt">Terminations, LWOP, FTE Reductions, Retirement:<br>
</span></b><span style="font-size:11.0pt">If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before <b>October 28th</b>,
<u>notify Payroll immediately. </u>This includes salaried employees terminating before
<b>November 1</b> or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate
<b>October</b> payroll.<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Join the Payroll Team:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo6"><span style="font-size:11.0pt">Retirement Program Representative 2
<a href="https://careers.uoregon.edu/en-us/job/535951/retirement-program-representative-2">
https://careers.uoregon.edu/en-us/job/535951/retirement-program-representative-2</a>.
<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<br>
The Payroll Office<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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