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<p class="MsoNormal"><b><span style="font-size:11.0pt">PayNews – September 2025<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Upcoming Events<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b><span style="font-size:11.0pt">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 11 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 16 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 19-23 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 25, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 30 – Payday<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b><span style="font-size:11.0pt">Trainings (Register in
</span></b><span style="font-size:11.0pt"><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 10, 2025, 9:00am to 12:30pm - HRIS Time Entry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 10, 2025, 10:00am to 12:00pm - I-9 Employment Workshop<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1"><span style="font-size:11.0pt">September 11, 2025, 10:00am to 12:00pm – HRIS EPAF<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Fall Term Hires and Hire Documents<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work
for everyone. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Did you get your employees I9 and W4 turned in? These can be submitted before their first day. Early submission helps ensure timely setup, direct deposit enrollment, and avoids
late pay issues.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Be upfront with Employees. The cut off for September payroll is September 11<sup>th</sup>, 2025. If the paperwork is late, please inform your employee that we cannot guarantee
pay on time for September 30<sup>th</sup>. <o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Document submission:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">When submitting documents to the Payroll Dropbox, please combine all files into a single document and include the employee’s E-Class type in the document title. This helps ensure the information is routed
to the appropriate person promptly and efficiently.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Departments are responsible for reporting any employees who will be working outside of Oregon.</span></b><span style="font-size:11.0pt"><br>
To report an employee, please complete the <b>Employee Working Outside Oregon</b> web form.
<a href="https://ba.uoregon.edu/payroll/employee-working-outside-oregon">https://ba.uoregon.edu/payroll/employee-working-outside-oregon</a>
<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Important Notes:</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Employees are <b>not permitted</b> to self-report their work locations.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Employees working outside Oregon must complete the <b>Oregon Withholding Affidavit</b> to verify they are not subject to Oregon state taxes under <b>ORS 316.027(1)</b>. <i>(Payroll
will provide this form directly to the employee.)</i><o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Please do not refer out-of-state remote employees to the Oregon Unemployment Office.
</span></b><span style="font-size:11.0pt">These employees must file for unemployment benefits through their home state's Unemployment Office.<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Reminders<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo4"><b><span style="font-size:11.0pt">Terminations, LWOP, FTE Reductions, Retirement:<br>
</span></b><span style="font-size:11.0pt">If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before <b>August 26th</b>,
<u>notify Payroll immediately. </u>This includes salaried employees terminating before
<b>September 1</b> or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate
<b>August</b> payroll.<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<br>
The Payroll Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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