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<p class="MsoNormal"><b><span style="font-size:11.0pt">PayNews – August 2025<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Upcoming Events<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 12 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 15 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 20-22 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 26, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 29 – Payday<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Trainings (Register in
</span></b><span style="font-size:11.0pt"><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 5, 2025, 10:00am to 12:00pm - HRIS EPAF<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 5, 2025, 1:30pm to 3:30pm - HRIS Overview<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 6, 2025, 9:00am to 12:00pm – HRIS Time Entry<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 6, 2025, 10:00am to 12:00pm – I-9 Employment Workshop<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">August 7, 2025, 10:00am to 12:00pm – HRIS PHAREDS<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Fall Term Hires and Hire Documents<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work
for everyone. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Did you get your employees I9 and W4 turned in? These can be submitted before their first day. Early submission helps ensure timely setup, direct deposit enrollment, and avoids
late pay issues.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Be upfront with Employees. The cut off for September payroll is September 11<sup>th</sup>, 2025. If the paperwork is late, please inform your employee that we cannot guarantee
pay on time for September 30<sup>th</sup>. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Student CBA Wage Increase</span></b><span style="font-size:11.0pt"> – Student wages increased on July 16, 2025. All jobs that were below the new rates were updated in Banner.
<br>
<br>
This rate increase will create two timesheets for the August time entry. <br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt">Departments on the Exception Hourly (13th-12th) Pay Period:</span></u><span style="font-size:11.0pt"><br>
Any hours worked July 15<sup>th</sup> or before (Old rate) should be entered into the first timesheet.<br>
Any hours worked on July 16<sup>th</sup> and beyond (New rate) should be entered into the second timesheet.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Note:</span></b><span style="font-size:11.0pt"> If hours are entered on only one timesheet, you will have either overpaid or underpaid your employee!<br>
<br>
<b><u>Departments on the Standard Hourly (16th-15th) Pay Period:</u></b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">All hours worked on July 16th and beyond (New rate) should be entered into the second timesheet.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Note:</span></b><span style="font-size:11.0pt"> If hours are entered on the first timesheet, you will have underpaid your employee!<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Reminders<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b><span style="font-size:11.0pt">Terminations, LWOP, FTE Reductions, Retirement:<br>
</span></b><span style="font-size:11.0pt">If you are aware of any upcoming changes, terminations, retirements, leave without pay, FTE reductions, or start date changes—before <b>August 26th</b>,
<u>notify Payroll immediately. </u>This includes salaried employees terminating before
<b>September 1</b> or those affected by insufficient paid leave or delayed separation paperwork. Early notice helps prevent overpayments and ensures accurate
<b>August</b> payroll.<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<br>
The Payroll Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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