<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Aptos;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1116682068;
mso-list-template-ids:-1236756536;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:1545946181;
mso-list-type:hybrid;
mso-list-template-ids:1468568170 1503175536 2006717626 -1540582276 53611770 246547258 660360682 -1577710716 1201832492 1199840012;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2
{mso-list-id:1902326146;
mso-list-type:hybrid;
mso-list-template-ids:557075196 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:11.0pt">PayNews – May 2025<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Upcoming Events</span></i></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"></span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Payroll Deadlines:<o:p></o:p></span></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 12 – Payroll Document Deadline
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 12 – May Triple deduction spreadsheet
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 15 – EPAF deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 20-23 – Time Entry Window<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 27, 9am – Stop/Correct Pay Deadline<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 30 – Payday
<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><b><span style="font-size:11.0pt">Trainings (Register in
</span></b><span style="font-size:11.0pt"><a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 6, 2025, HRIS Overview 1:30pm-3:30pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 7, 2025, I-9 Employment Workshop 10:00am-11:30am
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 8, 2025, HRIS EPAF 10am-11:30am<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">May 14, 2025, HRIS Time Entry 9am-12pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">June 10, 2025, HRIS Overview 1:30pm-3:30pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">June 11, 2025, HRIS Time Entry 9am-12pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">June 11, 2025, I-9 Employment Workshop 10am-11am<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">June 12, 2025, HRIS Payroll Redistributions (PHAREDS) 10am-12pm<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-size:11.0pt">June 19, 2025 HRIS EPAF 10am-11:30am<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">NEW: Unclassified Summer Appointment Form and Process Launched April 1, 2025!</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b><span style="font-size:11.0pt">Summer Appointments/Stipends:</span></b><span style="font-size:11.0pt"> The SAR is available, submit it as early as possible to avoid late pay. Early submissions help ensure
positions are active for summer payroll.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Work Study Message:</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for employing University of Oregon students in work-study positions. Your partnership is vital in helping students succeed both academically and professionally. By offering meaningful employment
opportunities, you provide essential financial support that helps students pursue their education and contribute to their growth as future professionals, leaders, and engaged citizens.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We are currently researching how students' work through these positions impacts the broader community. If any of your work-study students are employed in roles that benefit people or organizations beyond campus,
please let us know—we’d love to learn more about the reach and significance of their contributions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We appreciate your commitment and are continually exploring ways to expand the impact of work-study opportunities.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">May Triples are coming up soon</span></u></b><span style="font-size:11.0pt">- Spreadsheets for employees who should not be tripled are due by May 12, 2025. Please review the information regarding the
May Triple Deduction process on the Business Affairs website: May Triple Deduction. The spreadsheets should be emailed to <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Oregon BOLI 35-day Rule Reminder:</span></u></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The Oregon Bureau of Labor and Industries (BOLI) enforces regulations on pay periods, requiring that employees be paid at least once every 35 days. This rule ensures that no employee goes longer than 35 days
without receiving pay. However, for hourly employees who start at the beginning of a pay period, it’s possible they may not receive their first paycheck until after 35 days.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">For example, if an hourly employee begins work on April 16th, their first paycheck wouldn't be issued until May 30th, which would exceed the 35-day limit. For employees who are over the 35 days without pay,
<u>you must submit a pay advance</u> to the Central Payroll Office to ensure UO is compliant with BOLI regulations. If you have questions, please email <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">SEF Form:</span></u></b><span style="font-size:11.0pt"> SEF form is going to be phased out. The last day the paper form will be available is June 30, 2025. All Student New hires must be done via EPAF.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Summer Remote Work:</span></u></b><span style="font-size:11.0pt"> If you have employees who will be working remotely over the summer in another city or state, please complete the Employee Working Outside
Oregon web form found at <a href="https://ba.uoregon.edu/payroll/employee-working-outside-oregon">
https://ba.uoregon.edu/payroll/employee-working-outside-oregon</a>. Reporting the change to the payroll office ensures proper tax withholding and compliance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">New Hires:</span></b><span style="font-size:11.0pt"> New hires can submit their hiring paperwork before their first day. Early submission helps ensure the employee is set up timely, enrolls in direct deposit
for their first paycheck, and avoids any late pay issues.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Terminations, LWOP, FTE Reductions, Retirement:
</span></b><span style="font-size:11.0pt">If you know of any employees terminating, retiring, going on leave without pay, start date change, or reducing FTE before
<b>April 27th,</b> please notify Payroll immediately. This includes salaried employees who have terminated before
<b>June 1st</b> or those impacted by insufficient paid leave or delayed separation paperwork. Early notification helps avoid overpayments and ensures accurate
<b>May </b>pay.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Payroll Team Updates:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">Mike Kasahun has accepted the Payroll Operations Manager position. Please join us in congratulating Mike.
<b><o:p></o:p></b></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">Retirement Program Representative 2 position is currently open. Please go to
<a href="https://careers.uoregon.edu/en-us/job/535391/retirement-program-representative-2">
https://careers.uoregon.edu/en-us/job/535391/retirement-program-representative-2</a> to review the position details.
<b><o:p></o:p></b></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at <a href="mailto:payroll@uoregon.edu" target="_blank">payroll@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<br>
The Payroll Office<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>