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<div class="WordSection1">
<p class="MsoNormal"><b>PayNews – March 2025<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i>Upcoming Events</i></b><o:p></o:p></p>
<p class="MsoNormal"><b></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1">March 12 – Payroll Document Deadline
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">March 17 – EPAF deadline<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">March 20-24 – Time Entry Window<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">March 26, 9am – Stop/Correct Pay Deadline<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">March 31 – Payday <o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1">April 8, 2025, HRIS Overview 1:30pm-3:30pm<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">April 9, 2025, HRIS Time Entry - 9:00am-12:00pm<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">April 9, 2025, I-9 Employment Workshop - 10:00am-11:30am<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">April 10, 2025, PHAREDS 10:00am- 12:00pm
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">April 17, 2025, HRIS EPAF 10pm-11:30pm<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>NEW Summer Appointment form and process coming for 2025!
<o:p></o:p></u></b></p>
<p class="MsoNormal"> Starting in summer 2024 Human Resources, Information Services Business Automation Team, Payroll, and campus representatives collaborated on creating a new summer submission form and process.
<o:p></o:p></p>
<p class="MsoNormal">• More information coming later this month. <o:p></o:p></p>
<p class="MsoNormal">• Invite anyone processing summer appointments to the April HRCP meeting!<o:p></o:p></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>Oregon BOLI 35-day Rule Reminder:</u></b><o:p></o:p></p>
<p class="MsoNormal">The Oregon Bureau of Labor and Industries (BOLI) enforces regulations on pay periods, requiring that employees be paid at least once every 35 days. This 35-day rule ensures that no employee goes longer than 35 days without receiving pay.
However, for hourly employees who start at the beginning of a pay period, it’s possible they may not receive their first paycheck until after 35 days.<o:p></o:p></p>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal">For example, if an hourly employee begins work on February 16th, their first paycheck wouldn't be issued until March 31st, which would exceed the 35-day limit.<o:p></o:p></p>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal">If you have employees in this situation, submit a pay advance to Central Payroll Office. If you have questions, please email payroll@uoregon.edu<o:p></o:p></p>
<p class="MsoNormal"><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2"><b><u>Termination Pay</u></b>: As per BOLI regulations, termination pay must be processed on the employee's final workday. Delays in processing this payment may result in penalties and interest. The final
paycheck should include all outstanding amounts (e.g., vacation payout, differentials). To ensure timely processing,
<u>please submit an MCR to Payroll at least two days before the employee’s last day</u>. For any questions, reach out to
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal">Note: If a unit does not submit final pay before the employee's separation date, that unit may be liable for additional wages due after the separation date, until the final paycheck is issued, as part of the civil penalty.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><u>PERS Retirement Date vs. Termination Date…What’s the Difference, does it matter?<o:p></o:p></u></b></li></ul>
<p class="MsoNormal">Having an incorrect termination date may delay an employee’s retirement with PERS, delay payment of their retirement pension benefits, and/or may impact the calculation of their Average Ending Salary which is used in the calculation of
their pension benefits. Employees always retire from PERS effective the first of a month. The employee’s last day of work (including leave taken) and termination date in Banner needs to be no later than the last day of the month prior to the effective date
of their PERS retirement. <i>For example: Joe states he is retiring from PERS on January 1st, 2025, and will be submitting a resignation letter. Joe’s last workday (including leave taken) and termination date in Banner needs to be no later than December
31st, 2024. The last day and termination may be sooner than December 31<sup>st</sup>, it just needs to be on/or before December 31<sup>st</sup>. Example: Joe is a 9-month employee, their last day and termination date could be December 15th, 2024.<o:p></o:p></i></p>
<p class="MsoNormal"><i></i><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo4"><b>Retro pays</b>- When processing retro payments or adjustments, payroll will now use shift codes A-L to represent the months being retroactively paid or collected. This will help identify the specific
month each payment corresponds to.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo4">January – A<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">February – B<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">March – C <o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">April – D<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">May – E<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">June – F<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">July – G<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">August – H<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">September – I<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">October – J<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">November – K<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo4">December – L<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l3 level1 lfo4"><b>Manual Check Requests (MCR).</b> We would like to inform you, MCR processing has changed from 5 days a week to 3 days a week. (Excluding termination pays) We will continue to process checks promptly,
and we appreciate your understanding as we make this adjustment. The 2025 payroll calendar is attached for reference.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>W-2 Availability. </b>W2s are available via Duckweb.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal"><b><i>Reminders</i></b><o:p></o:p></p>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal"><b>Terminations, LWOP, FTE Reductions, Retirement: </b>If you know of any employees terminating, retiring, going on leave without pay, start date change, or reducing FTE before
<b>March 25th,</b> please notify Payroll immediately. This includes salaried employees who have terminated before
<b>April 1st</b> or those impacted by insufficient paid leave or delayed separation paperwork. Early notification helps avoid overpayments and ensures accurate
<b>March </b>pay.<o:p></o:p></p>
<p class="MsoNormal">Thank you for your attention to these important matters and for your continued support. If you have any questions, please don’t hesitate to contact us at
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p></o:p></p>
<p class="MsoNormal">Best regards,<br>
The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="173" height="35" style="width:1.8in;height:.3666in" id="Picture_x0020_1" src="cid:image001.jpg@01DB98A3.986F6510" alt="signature_2246182753"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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