<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
span.EmailStyle20
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:77945543;
mso-list-type:hybrid;
mso-list-template-ids:-1993154250 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:804543478;
mso-list-type:hybrid;
mso-list-template-ids:1286870370 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2
{mso-list-id:924261466;
mso-list-type:hybrid;
mso-list-template-ids:-506818390 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l3
{mso-list-id:1338536806;
mso-list-type:hybrid;
mso-list-template-ids:-801749080 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l4
{mso-list-id:1396775693;
mso-list-type:hybrid;
mso-list-template-ids:-155666086 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l4:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l4:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l4:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l4:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l4:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l4:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l4:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l4:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l4:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l5
{mso-list-id:1902326146;
mso-list-type:hybrid;
mso-list-template-ids:557075196 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l5:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l5:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l5:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l5:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l5:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l5:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l5:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l5:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l5:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l6
{mso-list-id:2014064092;
mso-list-template-ids:364801992;}
@list l6:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l6:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l6:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level4
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level5
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level7
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level8
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Good afternoon, UO Pay News Community,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some clarification: <o:p></o:p></p>
<p class="MsoNormal">“November pay period – October 28 – November 22”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This means if something is processed by the Payroll Office (a comment on the UO Form that states “processed”) between those dates, it will hit the November paycheck.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Elisabeth Howe<o:p></o:p></p>
<p class="MsoNormal">Payroll Operations Manager<o:p></o:p></p>
<p class="MsoNormal">University of Oregon<o:p></o:p></p>
<p class="MsoNormal">Phone: 541-346-3092<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:ehowe@uoregon.edu"><span style="color:#0563C1">ehowe@uoregon.edu</span></a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="173" height="35" style="width:1.802in;height:.3645in" id="Picture_x0020_2" src="cid:image001.jpg@01DB2F9E.9B2DCD50" alt="signature_2246182753"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Elisabeth Howe
<br>
<b>Sent:</b> Monday, November 4, 2024 4:07 PM<br>
<b>To:</b> BA Payroll Office News <payroll@lists.uoregon.edu><br>
<b>Subject:</b> November 2024 Pay News<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Pay News – November 2024<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i>Upcoming Events<o:p></o:p></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 7 – Payroll Document Deadline
<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 13 – EPAF deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 18-20 – Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 22, 9am – Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 27 – Payday <b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 5, 2024 10:00am-12:00pm – I-9 Employment Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 5, 2024 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 6, 2024 9:00am-12:00pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">November 7, 2024 10:00am-11:30am – EPAF Training<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">December 3, 2024 10:00am-12:00pm – I-9 Employment Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">December 3, 2024 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">December 4, 2024 9:00am-12:00pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">December 5, 2024 10:00am-11:30am – HRIS Payroll Redistribution (PHAREDS)<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><b><i>Fall Classified COLA<o:p></o:p></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo2">Classified COLA- As a reminder the classified COLA has been entered into employee job records. Hourly classified employees will have two records in time entry. One for the hours worked in October, the
other for the hours worked in November under the new rate. For salary employees, prior month overtime should be entered as the prior month rate.
<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Check your employee rosters. Make sure that everyone who is working for you is getting paid at the correct FTE.<i><o:p></o:p></i></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">If you have any employees that are working but not set up in banner, please get the new hire documents into payroll ASAP. If you have already submitted documents please contact Payroll.
<i><o:p></o:p></i></li></ul>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><b><i>Updates<o:p></o:p></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo4">There is a new SEF (Student Employment Form), please start using the new forms. The supervisor and job title are now required. Please go to our website and get the updated document.
<a href="https://ba.uoregon.edu/payroll/payroll-administration/reports-and-forms">
https://ba.uoregon.edu/payroll/payroll-administration/reports-and-forms</a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4">Payroll is phasing out the Direct Deposit forms. Please forward the instructions on how to set up Direct Deposit via Duckweb. Pay admins please help them if they need it.
<o:p></o:p></li></ul>
<p class="MsoNormal"><b><i>Reminders<o:p></o:p></i></b></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>Student Terminations</b> – Can be done in OnBase (DuckDocs) using the Employee Separation Request (ESR)!<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>Direct Deposit Set-up – </b>
Log in to DuckWeb and set up direct deposit through your employee dashboard. <o:p>
</o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo5"><b>Be sure to check Payroll Direct Deposit.</b>
<o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="mso-list:l4 level3 lfo5">Many employees only set up “Employee Reimbursement and Student Account refunds” section. This is
<b>NOT </b>for your paycheck.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level3 lfo5">We are phasing out the Direct Deposit form, please help your employees set up their Direct Deposit via DuckWeb<o:p></o:p></li></ul>
</ul>
<li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>Terminations, LWOP, FTE Reductions, Retirement</b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before November 22, 2024. This includes salaried employees
who terminated prior to November 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's November pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. If time entry has opened, please send notification via teams.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>Help Us Go Paperless</b>- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s?<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level1 lfo5"><b>Stipends</b> that are past due will be processed the month it is received by the payroll office and will payout during with the current month payroll. For example, the Payroll processing window for October
payroll is September 25– October 27. If we process a stipend on 29 September, it has missed September payroll window and will be processed for October payroll.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5">We are moving to a centralized inbox,
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us transition to this new system.
<b>Do not CC individual pay specialist</b> moving forward, all incoming email should go to the
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a> mailbox and will be rerouted to the individual for processing. CCing individuals in the office creates duplicate emails.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo5">If you have emailed and have not gotten a response in 5 business days, please teams message or call our office to ensure we have made necessary corrections.<o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="mso-list:l4 level3 lfo5">Do not send a follow up email. This clogs up our email and can cause confusion.<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l4 level2 lfo5">Individual Pay Specialist will no longer be monitoring their individual email for pay issues.
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5">If you are emailing about remote work, taxes or compliance issues please email
<a href="mailto:uopayroll@uoregon.edu">uopayroll@uoregon.edu</a> <o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo5">If an employee receives an email stating the Business Affairs Payroll Office needs their Social Security Card to update documentation, the employee must come to the payroll office in person with their Social
Security Card (SSC). <o:p></o:p></li></ul>
<p class="MsoNormal"><b>Join the Payroll Team:<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo6">Retirement Program Representative 2 -
<a href="https://careers.uoregon.edu/en-us/job/534706/retirement-program-representative-2">
https://careers.uoregon.edu/en-us/job/534706/retirement-program-representative-2</a>
<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b>Instructions for Electronic W-2 Consent via Duckweb:</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l6 level1 lfo7">Sign into Duckweb.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level1 lfo7">Navigate to the “Employee Information” tab.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level1 lfo7">Click “W-2 Wage and Tax Statement”.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level1 lfo7">Click on the “Electronic Regulatory Consent” link.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level1 lfo7">Check the “My Choice” box to consent to receive your W-2 electronically.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level1 lfo7">Click “Submit”. A confirmation will appear towards the top of the page.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>