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<div class="WordSection1">
<p class="MsoNormal"><b>PayNews – September 2024<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><i>Upcoming Events<o:p></o:p></i></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 9 – Payroll Document Deadline
<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 16 – EPAF deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 16 – New Faculty and Staff UO Community Orientation and Resource Fair<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 19-23 – Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 25, 9am – Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 30 – Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 4, 2024, 10:00am-11:30am - I-9 Employment Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 4, 2024, 1:30pm - 4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">September 17, 2024, 1:30pm – 3:30pm - HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo1">October 1, 2024, 10:00am-12:00pm – I-9 Employment Workshop<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><b><i>Fall<o:p></o:p></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo5">Did you get your employees I9 and W4 turned in? These can be submitted before their first day.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5">If you hired someone in April, have you turned in their W4 and I9?<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5">Check your rosters during Time Entry<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo5">Is anyone not showing who should be?<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo5">Is there anyone showing who should not be?
<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level1 lfo5">Be upfront with Employees. The cut off for September payroll is September 9<sup>th</sup>, 2024. If the paperwork is late, please inform your employee that we cannot guarantee on time pay for September 30<sup>th</sup>.
<o:p></o:p></li></ul>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><i>Updates<o:p></o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2">Stipends that are past due will be processed the month it is received in the payroll office and will payout during normal payroll.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2">A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work for everyone and can create hardships
for the employee. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2">We are moving to a centralized Inbox,
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us transition to this new system.
<b>Do not CC individual pay specialist</b> moving forward, all incoming email should go to the
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a> mailbox and will be rerouted to the individual for processing. CCing individuals in the office creates duplicate emails.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2">If you are emailing about remote work, taxes or compliance issues please email
<a href="mailto:uopayroll@uoregon.edu">uopayroll@uoregon.edu</a> <o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i>Reminders<o:p></o:p></i></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b>Terminations, LWOP, FTE Reductions, Retirement</b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before September 25, 2024. This includes salaried employees
who terminated prior to September 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's September pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b>PERS Retirement Date vs. Termination Date…What’s the Difference, does it matter?<o:p></o:p></b></li></ul>
<p class="MsoNormal">Having an incorrect termination date may delay an employee’s retirement with PERS, delay payment of their retirement pension benefits, and/or may impact the calculation of their Average Ending Salary which is used in the calculation of
their pension benefits. Employees always retire from PERS effective the first of a month. The employee’s last day of work (including leave taken) and termination date in Banner needs to be no later than the last day of the month prior to the effective date
of their PERS retirement. <i>For example: Joe states he is retiring from PERS on January 1, 2025 and will be submitting a resignation letter. Joe’s last workday (including leave taken) and termination date in Banner needs to be no later than December
31, 2024. The last day and termination may be sooner than December 31<sup>st</sup>, it just needs to be on/or before December 31<sup>st</sup>. Example: Joe is a 9-month employee, their last day and termination date could be December 15, 2024.<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b>Direct Deposit forms – </b>
When submitting direct deposit forms, we must have a voided check or documents from the bank proving ownership, account number and routing number before we can process the form. If it is not submitted, it will delay the employee getting direct deposit set up.
As a reminder, employees can also go online through DuckWeb to set up direct deposit themselves.<o:p></o:p></li></ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3"><b>Help Us Go Paperless</b>- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s?<o:p></o:p></li></ul>
<p class="MsoNormal"><b>Join the Payroll Team:<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo6">Retirement Specialist <b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l4 level1 lfo6">Payroll Accountant<b><o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo6"><a href="https://careers.uoregon.edu/en-us/job/534444/payroll-accountant"><b>Current Opportunities | UO HR Website (uoregon.edu)</b></a><b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b>Instructions for Electronic W-2 Consent via Duckweb:</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo4">Sign into Duckweb.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4">Navigate to the “Employee Information” tab.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4">Click “W-2 Wage and Tax Statement”.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4">Click on the “Electronic Regulatory Consent” link.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4">Check the “My Choice” box to consent to receive your W-2 electronically.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4">Click “Submit”. A confirmation will appear towards the top of the page.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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