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<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews – July 2024<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></p>
<pre style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">A reminder for Fall Appointments, turn them in as soon as possible so they can be processed early. We are processing them as they come in. Late submissions require more work for everyone. Our goal is to process pay in a timely manner and continue to serve the UO community to the best of our abilities <o:p></o:p></span></pre>
<pre style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">We have two new employees in the Payroll Office<o:p></o:p></span></pre>
<pre style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1"><![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">Training and Communications Specialist Daiza Brown<o:p></o:p></span></pre>
<pre style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1"><![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">Payroll Operations Specialist Alison Nehl<o:p></o:p></span></pre>
<pre style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">We are moving to a centralized Inbox, </span><a href="mailto:payroll@uoregon.edu"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">payroll@uoregon.edu</span></a><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">. Please help us transition to this new system. Do not reach out to individual pay specialist moving forward, all incoming email should go to the </span><a href="mailto:payroll@uoregon.edu"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">payroll@uoregon.edu</span></a><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black"> mailbox and will be rerouted to the individual for processing. <o:p></o:p></span></pre>
<pre style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Aptos",sans-serif;color:black">Come visit us in the payroll office! We are hosting an Open House on 14 August 2024 between 2pm and 5pm. Come say Hi and meet the payroll staff. Light refreshments will be provided.<o:p></o:p></span></pre>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2"><b>Terminations, LWOP, FTE Reductions, Retirement</b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before July 31, 2024. This includes salaried employees who
terminated prior to July 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.<br>
<br>
Our office would like to work with you in adjusting the employee's July pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level1 lfo2"><b>Help Us Go Paperless</b>- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s.
<o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:.25in;margin-left:0in;background:white">
<b><span style="color:black">Instructions for Electronic W-2 Consent via Duckweb:</span></b><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Sign into Duckweb.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Navigate to the “Employee Information” tab.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click “W-2 Wage and Tax Statement”.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click on the “Electronic Regulatory Consent” link.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Check the “My Choice” box to consent to receive your W-2 electronically.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3;background:white">
Click “Submit”. A confirmation will appear towards the top of the page.<o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="font-size:12.0pt">Upcoming Events</span></i><i><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></i></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo4"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo4">July 8- Payroll Document deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">July 17 – EPAF deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">July 22-24 – Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">July 26, 9am – Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level2 lfo4">July 31 - Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo4"><b>Trainings (Register in </b>
<a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$"><b>MyTrack</b></a><b>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo4">August 13, 2024, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo4">August 14, 2024, 2:00pm-5:00pm – HRIS Time Entry<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:1.0in"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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