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<p class="MsoNormal">to encourage departments to check their student rosters and use any federal work study funds available<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt">PayNews – March 2024<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt">Reminders<br>
<br>
</span></i><i><span style="font-size:10.0pt"><o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo11"><b><u>Terminations, LWOP, FTE Reductions</u></b> – Please notify our office
<b><u>immediately</u></b> if you become aware of employees, especially <b>salaried</b> employees, who are terminating their appointments, going on leave without pay, or reducing their FTE before March 31, 2024. This includes salaried employees who terminated
prior to March 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted. New Spring appointments for GEs and some Faculty begin in March, and this helps prevent overpayments.<br>
<br>
Our office would like to work with you in adjusting the employee's March pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>, or contact the Payroll office at 541-346-3151.<o:p></o:p></li></ul>
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<li class="MsoNormal" style="line-height:105%;mso-list:l6 level1 lfo6"><b><u>W-2 Electronic Access</u></b> – As we approach the 2023 tax filing deadlines, we would like to remind everyone about how to retrieve your W-2 on DuckWeb. Below are the steps to access
and print:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Log in to DuckWeb (<a href="https://duckweb.uoregon.edu">https://duckweb.uoregon.edu</a>) using UO ID number and PAC<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Click “Employee Information”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Click “Tax Information”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Click “W-2 Wage and Tax Statement”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">In the Tax Year dropdown select “2023” and click “Display”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Scroll down and click “Printable W-2”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Enter the last four digits of your Social Security number as your PIN and click “Submit”<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l6 level2 lfo6">Print or save to PDF the resulting page and that is an official W-2<o:p></o:p></li></ul>
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<b><u>Work-Study</u></b> – With the end of the academic year approaching, the folks at Financial Aid & Scholarships would like to encourage departments to check their student rosters and use any remaining federal work-study funds they have available.<o:p></o:p></li></ul>
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<i><span style="font-size:14.0pt;line-height:105%">Upcoming Events<o:p></o:p></span></i></p>
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<li class="MsoNormal" style="line-height:105%;mso-list:l1 level1 lfo10"><b><u>Payroll Deadlines</u></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">March Time Entry Window March 20<sup>th</sup> – 22<sup>nd</sup><o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">April Document Deadline April 5<sup>th</sup><o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">April EPAF Deadline April 16<sup>th</sup><o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">April Time Entry Window April 19<sup>th</sup> – 23<sup>rd</sup><o:p></o:p></li></ul>
<li class="MsoNormal" style="line-height:105%;mso-list:l1 level1 lfo10"><b><u>Trainings (Register in
<a href="https://hr.uoregon.edu/mytrack-talent-management-system-0">MyTrack</a>)</u></b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">HRIS Overview April 9<sup>th
</sup>1:30-3:30pm<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">I-9 Workshop April 10<sup>th</sup> 10:00-11:30am<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">HRIS Time Entry April 10<sup>th</sup> 1:30-3:30pm<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">HRIS PHAREDS April 11<sup>th</sup> 10:00am-11:30am<o:p></o:p></li><li class="MsoNormal" style="line-height:105%;mso-list:l1 level2 lfo10">HRIS Electronic Approvals (EPAF)<br>
Contact Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>) to schedule for EPAF training<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="line-height:105%"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:105%">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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