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<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews – January 2024</span></b><b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l4 level1 lfo3"><b>January Payroll Deadlines:</b> January Time Entry will open on
<b>Monday, January 22 at 8am and close at 5pm on Wednesday, January 24</b>. The Stop and Correct Pay Deadline is
<b>9am on Friday, January 26</b>.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l4 level1 lfo3"><b>2024 Payroll Deadlines:
</b>The 2024 Payroll Deadlines are posted here: <a href="https://ba.uoregon.edu/payroll/hris-deadlines">
https://ba.uoregon.edu/payroll/hris-deadlines</a>.<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l4 level1 lfo3">
<b>W-2s</b>: W-2s will be mailed and made available on DuckWeb by January 31, 2024. Please remind staff that if they receive a paper W-2, they should ensure their mailing address is current in DuckWeb by January 16, 2024.<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l4 level1 lfo3"><b>2024 W-4s</b>: The 2024 versions of the federal W-4 and the OR-W-4 are now available:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo3"><a href="https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/w4.pdf">W-4 Employee Withholding Certificate</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l4 level2 lfo3">
<a href="https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/or-w-4.pdf">OR-W-4 Oregon Withholding</a><o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
Note: Claiming exempt on the W-4 or OR-W-4 expires after January 31, 2024. If employees believe they should be exempt for 2024 they will need to complete a new 2024 W-4 and/or OR-W-4<o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l1 level1 lfo6">
<span class="ui-provider"><b>Employees Working Outside of Oregon: </b>A reminder that when an employee moves, whether within a state, to a different state, or into or out of Oregon to another state, the supervisor or departmental payroll or HR administrator
needs to complete the Employee Working Outside Oregon web form found at: <a href="https://app.smartsheet.com/b/form/18cd12f41eea447aad9cbad61b05669f" target="_blank" title="https://app.smartsheet.com/b/form/18cd12f41eea447aad9cbad61b05669f">
https://app.smartsheet.com/b/form/18cd12f41eea447aad9cbad61b05669f</a> to ensure proper tax withholding and compliance. This should be done as soon as awareness is made about the move.</span><span class="ui-provider"><b><o:p></o:p></b></span></li><li class="MsoListParagraph" style="margin-bottom:12.0pt;margin-left:0in;mso-list:l1 level1 lfo6">
<b>UO-NRA Form (Annual Renewal for International Employees):</b> Employees were notified of their requirement to furnish the documents and information needed to properly tax them for 2024. Please assist employees in completing the forms and submitting documents
to Erin Driscoll, <a href="mailto:erinlynn@uoregon.edu">erinlynn@uoregon.edu</a>.<b><o:p></o:p></b></li><li class="MsoListParagraph" style="color:#1F497D;margin-bottom:12.0pt;margin-left:0in;mso-list:l1 level1 lfo6">
<b><span style="color:windowtext">Electronic W-2 Consent</span></b><span style="color:windowtext">: Please help the Payroll Office reduce our paper use by encouraging employees to consent to electronic W-2 receipt. They can sign up on DuckWeb by going to the
Employee Information section, Employee Dashboard Application, Open the Taxes drop-down, Select Electronic Regulatory Consent, check the box next to “Consent to receive W-2 electronically”, and click Submit.</span><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level1 lfo6"><b>I-9 Form</b>:
<span style="color:#1F497D"> </span>There is a new version of the I-9 effective November 1, 2023. Hire packets have been updated with the new form, so please ensure you are using the latest version from our website.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level1 lfo6"><b>Paper Paychecks</b>: If employees are not signed up for direct deposit for payroll, a check will be printed and mailed to the mailing address on file. Please make sure that supervisors
are aware of this as we have had employees coming in to the Payroll office telling us that their supervisor told them to pick up a check with us. If they don’t see the check in the mail, please have them contact us so we can verify the status of the check
and their current mailing address.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo9"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo9">January 17 – EPAF Submission Deadline<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l3 level2 lfo9">January 22-24 – Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l3 level2 lfo9">January 26, 9am – Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo9">January 31 – Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l3 level1 lfo9"><b>Trainings (Register in <a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$">
MyTrack</a>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo9">January 16, 2024, 9:00am-11:00am – HRIS Electronic Approvals (EPAF) Open Lab/Training<br>
February 6, 2024, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l3 level2 lfo9">February 7, 2024, 10:00am-11:30am – I-9 Employment Eligibility Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l3 level2 lfo9">February 7, 2024, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo9">February 8, 2024, 10:00am-11:30am – HRIS Payroll Redistributions (PHAREDS)<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l3 level1 lfo9"><b>University Closures<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo9">January 15, 2024<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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