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<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews – December 2023</span></b><b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo3"><b>December Payroll Deadlines</b>: December Time Entry will open on
<b>Monday, December 18 at 8am and close at 5pm on Wednesday, December 20</b>. The Stop and Correct Pay Deadline is
<b>9am on Thursday December 22</b>.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo3"><b>2024 Payroll Deadlines:
</b>The 2024 Payroll Deadlines are posted here: <a href="https://ba.uoregon.edu/payroll/hris-deadlines">
https://ba.uoregon.edu/payroll/hris-deadlines</a>.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo7"><b>December Terminations: </b>
Please notify our office <b><u>immediately</u></b> if you become aware of employees who are terminating their appointments or going on leave without pay before December 31, 2023. This includes salaried employees who have insufficient paid leave hours to cover
time off. Our office would like to work with you in adjusting the employee's December pay to prevent an overpayment. You may email (<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>) or fax (6-2393) a copy of the termination PRF to the Payroll
Office while the original document is en route. Your prompt notification will prevent financial hardship for the employee. You may contact the following payroll staff:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo7">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Adrian, <a href="mailto:ahartvig@uoregon.edu">
ahartvig@uoregon.edu</a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo7">For Classified pay, Mindy, <a href="mailto:mindy@uoregon.edu">
mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level2 lfo7">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo7"><b>UO-NRA Form (Yearly Renewal for International Employees)</b>:
<span lang="EN">At the beginning of each year, international employees are required to complete a UO-NRA form (Foreign National Data Request form) and provide the UO Payroll Office with copies of supporting documents. The UO-NRA form and supporting documents
are only used by UO Payroll to determine appropriate tax withholding/exemption by reviewing an employee’s Visa status, residency, and substantial presence. The UO Payroll Office will be emailing international employees in the next couple of weeks to inform
them of this process and the documents required. <b>The UO-NRA form and supporting documents are due in the Payroll Office by January 10, 2024.
</b>We appreciate everyone’s support in this important mandatory process! More information can be found on
<a href="https://ba.uoregon.edu/content/annual-renewal">Payroll’s website</a>. </span>
Questions can be directed to Erin Driscoll, Foreign National Payroll Specialist, at
<a href="mailto:erinlynn@uoregon.edu">erinlynn@uoregon.edu</a> or 6-1122.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo7"><b>SEIU Vacation Cash Out:
</b>SEIU Vacation Cash Out hours for classified employees will be entered centrally by Payroll – departments
<b>will not need</b> to enter these hours during January time entry. Employees can now submit Vacation Cash Out requests online via the electronic form:
<a href="https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request">
https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request</a>. The deadline to submit a Vacation Cash Out request is December 31, 2023.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo7"><b>Update Mailing Addresses</b>: It is very important for all employees to verify that their current mailing address in Banner is up to date, as W-2s will be going out by the end of
January 2024. Employees can update their own address information via <a href="https://duckweb.uoregon.edu/">
DuckWeb</a>. For employees who do not have access to DuckWeb, they can send an email to
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us get the word out by reminding your employees of the importance of doing this by January 10<sup>th</sup>. Every year, we receive hundreds of requests for W-2s that were sent to outdated
addresses. This can be avoided by making sure we have up to date addresses on file.<b><o:p></o:p></b></li><li class="MsoListParagraph" style="color:#1F497D;margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo7">
<b><span style="color:windowtext">Electronic W-2 Consent</span></b><span style="color:windowtext">: Please help the Payroll Office reduce our paper use by encouraging employees to consent to electronic W-2 receipt. They can sign up on DuckWeb by going to the
Employee Information section, Employee Dashboard Application, Open the Taxes drop-down, Select Electronic Regulatory Consent, check the box next to “Consent to receive W-2 electronically”, and click Submit.</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo7"><b>2024 W-4s</b>: The 2024 version of the federal W-4 is now available, but the OR-W-4 has not yet been released. Once they are both available, we will share that information and update the hire packets.<b><o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level2 lfo7">Claiming exempt on the W-4 or OR-W-4 for 2023 expires after January 31<sup>st</sup>, 2024. If employees believe they should be exempt for 2024 they will need to complete a new 2024 W-4
and/or OR-W-4.<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo7"><b>I-9 Form</b>:
<span style="color:#1F497D"> </span>There is a new version of the I-9 effective November 1, 2023. Hire packets have been updated with the new form, so please ensure you are using the latest version from our website.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo7"><b>Paper Paychecks</b>: If employees are not signed up for direct deposit for payroll, a check will be printed and mailed to the mailing address on file. Please make sure that supervisors
are aware of this as we have had employees coming in to the Payroll office telling us that their supervisor told them to pick up a check with us. If they don’t see the check in the mail, please have them contact us so we can verify the status of the check
and their current mailing address.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo10"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo10">December 13 – EPAF Submission Deadline<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">December 18-20 – December Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">December 22 9am – December Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level2 lfo10">December 29 – December Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo10"><b>Trainings (Register in <a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$">
MyTrack</a>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo10">January 9, 2024, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">January 10, 2024, 10:00am-11:30am – I-9 Employment Eligibility Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">January 10, 2024, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level2 lfo10">January 16, 2024, 9:00am-11:00am – HRIS Electronic Approvals (EPAF) Open Lab/Training<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo10"><b>University Closures<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo10">December 25, 2023<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">January 1, 2024<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo10">January 15, 2024<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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