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<p class="MsoNormal"><b>From:</b> aallist-bounces@lists.uoregon.edu <aallist-bounces@lists.uoregon.edu>
<b>On Behalf Of </b>Chief Human Resources Officer<br>
<b>Sent:</b> Monday, August 14, 2023 1:54 PM<br>
<b>To:</b> aallist@lists.uoregon.edu<br>
<b>Subject:</b> [AALList] Update: Paid Family and Medical Leave Implementation<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Dear colleagues,</span><span style="font-family:"Aptos",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">As shared in </span><a href="https://urldefense.com/v3/__https:/uoregon-my.sharepoint.com/:f:/g/personal/sandeeb_uoregon_edu/EiovaxnwwYlHjAsfd9bgSS0BY-xPy6aSs6QZDp2NQibpWw?e=4Pir2n__;!!C5qS4YX3!BxwCkxVD52J5rAk6wGHNI0n5TA-liZBTRdz9ebyOJFQZ9VBxHIrEhnBLD2Iqr5GATRucxl--RoxXE2U$" id="OWA1a5db8a2-b83f-c38f-2f37-abeea3fe5a89">previous
messages</a><span style="font-size:12.0pt">, Paid Leave Oregon, a new program required by the State of Oregon, is set to begin on September 3, 2023. All full-time and part-time employees, including research and instructional faculty, officers of administration,
classified employees, graduate employees, and student employees are covered by the program. The University of Oregon’s program, called Oregon Paid Family and Medical Leave, will be administered by The Standard. </span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">An update on the UO program will be emailed to employees later today with important information regarding the start of this program. Please help inform employees by emphasizing and reinforcing the following
key points at upcoming staff meetings or within any planned all-staff communications, especially for those employees who don’t regularly check their email or have access to a computer:</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;mso-list:l0 level1 lfo1">
<b><span style="font-size:12.0pt">Contributions will begin in September of 2023.</span></b><span style="font-size:12.0pt">
</span><br>
<span style="font-size:12.0pt">Employees will see their first payroll deduction for this program on their September 30 paycheck.
</span><br>
<br>
<span style="font-size:12.0pt">The contribution rate matches the state plan as a percentage of wages and is set at 1 percent for 2023
</span><a href="https://hr.uoregon.edu/paid-family-and-medical-leave#contribution-max" title="https://hr.uoregon.edu/paid-family-and-medical-leave#contribution-max" id="LPlnk368487"><span style="font-size:12.0pt">up to a maximum</span></a><span style="font-size:12.0pt">.
The rate is jointly funded by the employee and the university. The employee pays 60 percent of the tax and the UO pays 40 percent on their behalf. For example, if an employee’s gross pay totals $1,000 dollars, then the tax is 1 percent of the $1,000, which
means the employee pays $6, or 60 percent of the tax rate, and the UO pays $4, or 40 percent. </span><o:p></o:p></li></ul>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<b><span style="font-size:12.0pt">Benefits become available for qualifying events on September 3, 2023, and The Standard, our contracted provider, will be the first point of contact for claims processing.</span></b><br>
<span style="font-size:12.0pt">Employees may initiate the claims process now for qualifying absences that will occur September 3 or after. They should contact The Standard directly to initiate a claim. Once eligibility and qualifying claims status are confirmed,
The Standard will notify the UO Benefits Office for further processing. Instructions are provided on the
</span><a href="https://hr.uoregon.edu/paid-family-and-medical-leave#claims" title="https://hr.uoregon.edu/paid-family-and-medical-leave#claims" id="LPlnk944370"><span style="font-size:12.0pt">HR website</span></a><span style="font-size:12.0pt">.</span><br>
<br>
<span style="font-size:12.0pt">As a reminder, The Standard is our disability insurance provider with experience managing similar plans. They are well positioned to provide accurate and timely service and claims processing support for our employees.</span><o:p></o:p></li></ul>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<b><span style="font-size:12.0pt">We will work together to implement a new program with new systems and processes.</span></b><span style="font-size:12.0pt"><br>
Human Resources has been working with The Standard and the Payroll Office over the summer on the implementation of this new program. We believe we have prepared for anything that may arise but as with any new program we are also prepared to quickly address
any unanticipated matters in partnership with the campus community. <o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt">The Oregon Paid Family and Medical Leave webpage on the
</span><a href="https://hr.uoregon.edu/paid-family-and-medical-leave" title="https://hr.uoregon.edu/paid-family-and-medical-leave" id="LPlnk314959"><span style="font-size:12.0pt">HR website</span></a><span style="font-size:12.0pt"> continues to be the most
up-to-date source of information. It has been updated to include new </span><a href="https://hr.uoregon.edu/paid-family-and-medical-leave#contribution-rate#FAQ" title="https://hr.uoregon.edu/paid-family-and-medical-leave#contribution-rate#FAQ" id="LPlnk785680"><span style="font-size:12.0pt">frequently
asked questions</span></a><span style="font-size:12.0pt">. Please direct employees to this resource for more information.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">Your continued support with the implementation of this program is greatly appreciated. Any assistance you can provide to increase awareness among the supervisors and employees within your division will be
very helpful.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">Best regards, </span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">Mark Schmelz </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt">Vice President and Chief Human Resources Officer </span><o:p></o:p></p>
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