<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:x="urn:schemas-microsoft-com:office:excel" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:37437134;
mso-list-type:hybrid;
mso-list-template-ids:1745140730 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:924261466;
mso-list-type:hybrid;
mso-list-template-ids:-506818390 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2
{mso-list-id:939266145;
mso-list-type:hybrid;
mso-list-template-ids:555129492 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews – December 2022</span></b><b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Update<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>Banner Maintenance</b>: IS has delayed the Banner upgrades so Banner will be down for just the normal Friday 7pm-9pm maintenance window, but will be available all weekend. The Banner upgrades will start
on Friday, December 30 at 7pm and be completed by Sunday, January 1, 2023 at 8am.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>December Payroll Deadlines</b>: December Time Entry will open on
<b>Friday, December 16 and close at 5pm on Tuesday, December 20</b>. The Stop and Correct Pay Deadline is
<b>9am on Thursday December 22</b>.<b><br>
<br>
<o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level1 lfo1"><b>2023 Payroll Deadlines:
</b>The 2023 Payroll Deadlines are posted here: <a href="https://ba.uoregon.edu/payroll/hris-deadlines">
https://ba.uoregon.edu/payroll/hris-deadlines</a>.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b>December Terminations: </b>
Please notify our office <b><u>immediately</u></b> if you become aware of employees who are terminating their appointments or going on leave without pay before December 31, 2022. This includes salaried employees who have insufficient paid leave hours to cover
time off. Our office would like to work with you in adjusting the employee's December pay to prevent an overpayment. You may email (<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>) or fax (6-2393) a copy of the termination PRF to the Payroll
Office while the original document is en route. Your prompt notification will prevent financial hardship for the employee. You may contact the following payroll staff:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo2">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Cindy, <a href="mailto:chuie@uoregon.edu">
chuie@uoregon.edu</a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo2">For Classified pay, Mindy, <a href="mailto:mindy@uoregon.edu">
mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level2 lfo2">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo2"><b>UO-NRA Form (Yearly Renewal for International Employees)</b>:
<span lang="EN">At the beginning of each year, international employees are required to complete a UO-NRA form (Foreign National Data Request form) and provide the UO Payroll Office with copies of supporting documents. The UO-NRA form and supporting documents
are only used by UO Payroll to determine appropriate tax withholding/exemption by reviewing an employee’s Visa status, residency, and substantial presence. The UO Payroll Office will be emailing international employees in the next couple of weeks to inform
them of this process and the documents required. <b>The UO-NRA form and supporting documents are due in the Payroll Office by January 11, 2023.
</b>We appreciate everyone’s support in this important mandatory process! More information can be found on
<a href="https://ba.uoregon.edu/content/annual-renewal">Payroll’s website</a>. </span>
Questions can be directed to Erin Driscoll, Foreign National Payroll Specialist, at
<a href="mailto:erinlynn@uoregon.edu">erinlynn@uoregon.edu</a> or 6-1122.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo2"><b>SEIU Vacation Cash Out:
</b>SEIU Vacation Cash Out hours for classified employees will be entered centrally by Payroll – departments
<b>will not need</b> to enter these hours during January time entry. Employees can now submit Vacation Cash Out requests online via the electronic form:
<a href="https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request">
https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request</a>. The deadline to submit a Vacation Cash Out request is December 31, 2022.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo2"><b>Update Mailing Addresses</b>: It is very important for all employees to verify that their current mailing address in Banner is up to date, as W-2s will be going out by the end of
January 2023. Employees can update their own address information via <a href="https://duckweb.uoregon.edu/">
DuckWeb</a>. For employees who do not have access to DuckWeb, they can send an email to
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us get the word out by reminding your employees of the importance of doing this by January 10<sup>th</sup>. Every year, we receive hundreds of requests for W-2s that were sent to outdated
addresses. This can be avoided by making sure we have up to date addresses on file.<b><o:p></o:p></b></li><li class="MsoListParagraph" style="color:#1F497D;margin-bottom:12.0pt;margin-left:0in;mso-list:l0 level1 lfo2">
<b><span style="color:windowtext">Electronic W-2 Consent</span></b><span style="color:windowtext">: Please help the Payroll Office reduce our paper use by encouraging employees to consent to electronic W-2 receipt. They can sign up on DuckWeb by going to the
Employee Information section, Employee Dashboard Application, Open the Taxes drop-down, Select Electronic Regulatory Consent, check the box next to “Consent to receive W-2 electronically”, and click Submit.</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b>2023 W-4s</b>: 2023 versions of the W-4 and OR-W-4 are not yet available. Once they are we will share that information and update the hire packets.<b><o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level2 lfo2">Claiming exempt on the W-4 or OR-W-4 for 2022 expires after January 31<sup>st</sup>, 2023. If employees believe they should be exempt for 2023 they will need to complete a new 2023 W-4
and/or OR-W-4.<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo2"><b>I-9 Form</b>: The current version of the I-9 has an expiration date of 10/31/2022. USCIS has not released a new version, so even though it shows as expired it is still the correct
version to use. Once USCIS releases a new version we will update our hire packets to include it and share that information.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l0 level1 lfo2"><b>Paper Paychecks</b>: If employees are not signed up for direct deposit for payroll, a check will be printed and mailed to the mailing address on file. Please make sure that supervisors
are aware of this as we have had employees coming in to the Payroll office telling us that their supervisor told them to pick up a check with us. If they don’t see the check in the mail, please have them contact us so we can verify the status of the check
and their current mailing address.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">December 13 – EPAF Submission Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">December 16-20 – December Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">December 22 9am – December Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level2 lfo3">December 30 – December Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>Trainings (Register in <a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$">
MyTrack</a>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">January 10, 2023, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">January 11, 2023, 10:00am-11:30am – I-9 Employment Eligibility Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">January 11, 2023, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level2 lfo3">HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>)<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>University Closures<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">December 26, 2022<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">January 2, 2023<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">January 16, 2023<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
</div>
</body>
</html>