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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews Monthly – January 2022<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b>2022 W-4 Forms:</b> The individual forms and instructions can be found on the
<a href="https://ba.uoregon.edu/payroll/reports-and-forms">Payroll Forms page</a> as well as bundled hire packets for Student, GE, and Temporary hires. Please make sure to use the new W-4 forms as we will no longer be able to accept 2021 W-4s after January
24, 2022. Claiming exempt on the W-4 or OR-W-4 expires after January 31<sup>st</sup>, 2022. If employees believe they should be exempt for 2022 they will need to complete a new 2022 W-4 and/or OR-W-4.<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b>2021 W-2s: </b>W-2s will be mailed and made available on DuckWeb by January 31, 2022.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><br>
</i></b><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b>2022 Payroll Deadlines: </b>
The 2022 Payroll Deadlines are posted here: <a href="https://ba.uoregon.edu/payroll/hris-deadlines">
https://ba.uoregon.edu/payroll/hris-deadlines</a>.<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b>SEIU Vacation Cash Out: </b>
SEIU Vacation Cash Out hours for classified employees will be entered centrally by Payroll – departments
<b>should not </b>enter these hours during January time entry. The deadline to submit a Vacation Cash Out request was December 31, 2021.<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b>UO-NRA Form (Annual Renewal for International Employees)</b>:
<span lang="EN">At the beginning of each year, international employees are required to complete a UO-NRA form (Foreign National Data Request form) and provide the UO Payroll Office with copies of supporting documents. The UO-NRA form and supporting documents
are only used by UO Payroll to determine appropriate tax withholding/exemption by reviewing an employee’s Visa status, residency, and substantial presence. The UO Payroll Office will be emailing international employees in the next couple of weeks to inform
them of this process and the documents required. <b>The UO-NRA form and supporting documents were due in the Payroll Office by January 7, 2022.
</b>We appreciate everyone’s support in this important mandatory process! More information can be found on
<a href="https://ba.uoregon.edu/content/annual-renewal">Payroll’s website</a>. </span>
Questions can be directed to Erin Driscoll, Foreign National Payroll Specialist, at
<a href="mailto:erinlynn@uoregon.edu">erinlynn@uoregon.edu</a> or 6-1122.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Time Entry Instructions<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo9"><b>Faculty and OA Across the Board Increases:
</b>Effective January 1, 2022; for Hourly employees time will need to be split against the two timesheets in PHAHOUR as follows:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Timesheet # 1 has current hourly rate for hours through December 31, 2021.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Timesheet # 2 has new hourly rate with Effective Date of January 2, 2022 for hours beginning January 1, 2022.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Ensure all leave hours (sick, vacation, and COVID sick) and overtime hours worked are recorded for the correct time period and rate.<br>
<br>
<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo9"><b>SEIU COLA and Regular Merit Increases:
</b>Effective January 1, 2022<br>
The COLA increases and January Merit Increases have now been uploaded. Please check your roster to ensure that your employees have been updated correctly.<br>
<br>
<b>For Hourly Employees:</b><br>
<br>
PHAHOUR - There will be two timesheets for hourly classified and temporary employees; e-classes CD, CE, CH, CI, CL, CM, CN and TS (except pooled position BUOTNR).<br>
<br>
Caution:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Timesheet # 1 has current hourly rate for hours through December 31, 2021.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Timesheet # 2 has new hourly rate with Effective Date of January 2 or 3, 2022, for hours beginning January 1, 2022.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Ensure all leave hours taken (sick, vacation, comp, and personal) and overtime hours worked are recorded for the correct time period and rate.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in"><b>Note: If hours are entered on only one timesheet (for hourly employees) you will have either overpaid or underpaid your employee!</b><br>
<br>
Please make sure the Lead Work and Work-out-of-Class differentials are paid at the correct rates.<br>
<br>
<b>For Salaried Employees:</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">Overtime hours worked in December - use earn code OTP (overtime for prior month), and enter the special rate - i.e. previous hourly rate before the COLA.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in">Questions regarding the time entry into PHAHOUR should be directed to Mindy Schmidling at
<a href="mailto:mindy@uoregon.edu">mindy@uoregon.edu</a> or Ben Kane at <a href="mailto:bkane@uoregon.edu">
bkane@uoregon.edu</a>.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo9"><b>SEIU Inclement Weather Pay Instructions</b><br>
Inclement weather delay/closure officially recognized as 12am through 10am on Monday, December 27, 2021. Inclement weather leave code is
<b>LTI</b> and will be pulling from the 19-21 extended CBA bucket.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in">PHAHOUR Instructions - There will be two timesheets for hourly classified and these hours should be listed on Timesheet #1.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">For any employee who didn’t work during their scheduled shift and weren’t already scheduled off (pre-planned vacation), employee would need to use the inclement weather leave (<b>LTI</b>)
to cover their time after 12am and up to the 10am point and use other leave if they didn’t work before 12am or after 10am.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level2 lfo9">For any employee who worked their scheduled shift and was required to do so on campus due to providing essential services, employee can use inclement weather leave (<b>LTI</b>) and
also get paid overtime (<b>OTM</b>) for the work hours to get to the double-time and a half.<br>
<br>
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">January 20-24 – January Time Entry Window<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">January 26 9am – January Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">January 31 – January Payday<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="mso-list:l2 level1 lfo3"><b>Trainings (Register in <a href="https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/__;!!C5qS4YX3!XlAu6b5UZI_Tjva30di8DtM9AhZSvK4BlIf734DFfsOd9XJj_n2zHeuoxBoaiM_P$">
MyTrack</a>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l2 level2 lfo3">February 1, 10:00am-12:00pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">February 2, 10:00am-11:30am – I-9 Employment Eligibility Workshop<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">February 2, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">February 3, 10:00am-12:00pm – HRIS Payroll Redistributions (PHAREDS)<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l2 level2 lfo3">HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>)<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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