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<p class="MsoNormal"><b><span style="font-size:14.0pt">PayNews Monthly – December 2021<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b>December Payroll Deadlines</b>: Due to the addition of December 22 and 23 as holidays for 2021, December Time Entry will open on
<b>Thursday, December 16 and close at 5pm on Monday, December 20</b>. The Stop and Correct Pay Deadline is
<b>5pm on Tuesday December 21</b>.<b><o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1"><b>Banner Maintenance</b>: Unfortunately, IS needs to do some Banner upgrades starting at 7pm on Friday, December 17, so Banner will be down in the middle of time entry. They expect
it to be completed by noon on Saturday, December 18.<br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b>2022 Payroll Deadlines:
</b>The 2022 Payroll Deadlines are posted here: <a href="https://ba.uoregon.edu/payroll/hris-deadlines">
https://ba.uoregon.edu/payroll/hris-deadlines</a>.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b>Payroll Document Submission:</b> We’ve added a new secure
<a href="https://ba.uoregon.edu/payroll/payroll-document-submission">Payroll Document Submission</a> option of
<a href="https://uoregon-my.sharepoint.com/:f:/g/personal/payroll_uoregon_edu/EvZ2o9thFaZNt9GaQZq2XogBEMUst9fB30C4pd-FqdBiow">
OneDrive Dropbox</a>. Instead of needing to identify and address each submission, you can just upload to this dropbox and your documents will be sorted by Payroll.
<b>Note: </b>Documents that need HR approval should continue to be sent using <a href="https://hr.uoregon.edu/hr-operations/personnel-actions/hr-document-submission-forms">
HR’s Document Submission guide</a>.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><b>Director of Payroll Services:</b> After a thorough search, and input from multiple campus partners, Ben Kane was named Director of Payroll Services effective November 1<sup>st</sup>.
You can contact him at <a href="mailto:bkane@uoregon.edu">bkane@uoregon.edu</a>, 6-1084, or via
<a href="https://teams.microsoft.com/l/chat/0/0?users=bkane@uoregon.edu">Teams</a>.<br>
<br>
<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>December Terminations:
</b>Please notify our office <b><u>immediately</u></b> if you become aware of employees who are terminating their appointments or going on leave without pay before December 31, 2021. This includes salaried employees who have insufficient paid leave hours to
cover time off. Our office would like to work with you in adjusting the employee's December pay to prevent an overpayment. You may email (payroll@uoregon.edu) or fax (6-1109) a copy of the termination PRF to the Payroll Office while the original document
is en route. Your prompt notification will prevent financial hardship for the employee. You may contact the following payroll staff:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Cindy, <a href="mailto:chuie@uoregon.edu">
chuie@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2">For Classified pay, Mindy,
<a href="mailto:mindy@uoregon.edu">mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>SEIU Vacation Cash Out:
</b>SEIU Vacation Cash Out hours for classified employees will be entered centrally by Payroll – departments
<b>will not need</b> to enter these hours during January time entry. Employees can now submit Vacation Cash Out requests online via the electronic form:
<a href="https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request">
https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request</a>. The deadline to submit a Vacation Cash Out request is December 31, 2021.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>Update Mailing Addresses</b>: It is very important for all employees to verify that their current mailing address in Banner is up to date, as W-2s will be going out by the end of
January 2022. Employees can update their own address information via <a href="https://duckweb.uoregon.edu/">
DuckWeb</a>. For employees who do not have access to DuckWeb, they can send an email to
<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>. Please help us get the word out by reminding your employees of the importance of doing this by January 10<sup>th</sup>. Every year, we receive hundreds of requests for W-2s that were sent to outdated
addresses. This can be avoided by making sure we have up to date addresses on file.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>Electronic W-2 Consent</b>: Please help the Payroll Office reduce our paper use by encouraging employees to consent to electronic W-2 receipt. They can sign up on DuckWeb by going
to the Employee Information section, Tax Information, Electronic Regulatory Consent, and checking the box next to “Consent to receive W-2 electronically”.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>Exempt W-4s</b>: Claiming exempt on the W-4 or OR-W-4 expires after January 31<sup>st</sup>, 2022. If employees believe they should be exempt for 2022 they will need to complete
a new 2022 W-4 and/or OR-W-4. We will post the 2022 versions in January.<br>
<br>
<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>UO-NRA Form (Annual Renewal for International Employees)</b>:
<span lang="EN">At the beginning of each year, international employees are required to complete a UO-NRA form (Foreign National Data Request form) and provide the UO Payroll Office with copies of supporting documents. The UO-NRA form and supporting documents
are only used by UO Payroll to determine appropriate tax withholding/exemption by reviewing an employee’s Visa status, residency, and substantial presence. The UO Payroll Office will be emailing international employees in the next couple of weeks to inform
them of this process and the documents required. <b>The UO-NRA form and supporting documents are due in the Payroll Office by January 7, 2022.
</b>We appreciate everyone’s support in this important mandatory process! More information can be found on
<a href="https://ba.uoregon.edu/content/annual-renewal">Payroll’s website</a>. </span>
Questions can be directed to Erin Driscoll, Foreign National Payroll Specialist, at
<a href="mailto:erinlynn@uoregon.edu">erinlynn@uoregon.edu</a> or 6-1122.<b><o:p></o:p></b></li></ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 14 – EPAF Submission Deadline<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 16-20 – December Time Entry Window<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 21 5pm – December Stop/Correct Pay Deadline<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 30 – December Payday<br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>Trainings (Register in
<a href="https://uomytrack.pageuppeople.com/">MyTrack</a>):<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">January 4, 2022, 1:30pm-3:30pm – HRIS Overview<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">January 5, 2022, 10:00am-11:30am – I-9 Employment Eligibility Workshop<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">January 5, 2022, 1:30pm-4:30pm – HRIS Time Entry<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>)<br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><b>University Closures<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 22-24<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">December 31<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">January 17, 2022<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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