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<p class="MsoNormal"><b><span style="font-size:14.0pt">The PayNews Monthly – September 2021<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Updates<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>I-9 Completion:
</b>Due to UO’s return to in-person status, the COVID-19 I-9 exceptions will end on Monday, September 27, 2021. This means all I-9s will need to be completed with in-person physical review of documents. Physical signatures are required for both the employee
and employer portions. The Payroll office will also be asking for department assistance in completing a physical review of any employee’s I-9 documents that were not done in-person since the exceptions began in March of 2020. If you have employees that completed
the I-9 using the exception, please complete a new I-9, review the documents with the employee, and complete all signatures. If the employee is no longer employed by UO, the new I-9 is not required at this time.<br>
<br>
<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>Payroll Office Operational Updates:
</b><b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">The Payroll Office has reopened with regular business hours.<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">In an effort to limit foot traffic, all paper checks, including payday checks, will continue to be sent to the mailing address on file.<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">Regular monthly earnings statements will return to being delivered to departments via campus mail.<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">Remind employees to always keep their mailing address updated, sign up for direct deposit, and go paperless for earnings statements via DuckWeb.<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">Please continue to follow our
<a href="https://ba.uoregon.edu/payroll/payroll-document-submission">Payroll Document Submission</a> guidelines.<br>
<br>
<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>UO COVID-19 Leave:
</b>Instructions for reporting the new UO COVID-19 Leave will be coming soon on the Payroll website. For eligibility and usage, please see HR’s website here:
<a href="https://hr.uoregon.edu/programs-services/covid-19-resources/covid-19-employee-leave-options">
https://hr.uoregon.edu/programs-services/covid-19-resources/covid-19-employee-leave-options</a>.<br>
<br>
<b><i><span style="font-size:12.0pt"><o:p></o:p></span></i></b></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><b>Fall New Hires:
</b>If you have fall new hires that have not completed their payroll hire documents (W-4s, I-9), please be aware that their pay will likely be delayed. Work with new employees to complete and submit those documents as soon as possible to avoid further delay.<br>
<br>
<b><o:p></o:p></b></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><b>September Terminations:
</b>Please notify our office <b><u>immediately</u></b> if you become aware of employees who are terminating their appointments or going on leave without pay before September 30, 2021. This includes salaried employees who have insufficient paid leave hours to
cover time off. Our office would like to work with you in adjusting the employee's September pay to prevent an overpayment. You may email (<a href="mailto:payroll@uoregon.edu">payroll@uoregon.edu</a>) or fax (6-1109) a copy of the termination PRF to the Payroll
Office while the original document is en route. Your prompt notification will prevent financial hardship for the employee. You may contact the following payroll staff:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">For Faculty & OA pay, Chad,
<a href="mailto:chadh@uoregon.edu">chadh@uoregon.edu</a>, or Cindy, <a href="mailto:chuie@uoregon.edu">
chuie@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">For Classified pay, Mindy,
<a href="mailto:mindy@uoregon.edu">mindy@uoregon.edu</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">For GE pay, Keri,
<a href="mailto:kbartow1@uoregon.edu">kbartow1@uoregon.edu</a><o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><b>Payroll Deadlines:<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">October Document Deadline October 7<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">October EPAF Deadline October 15<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">October Time Entry Window October 20-22<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">October Payday October 29<br>
<br>
<b><o:p></o:p></b></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo4"><b>Trainings (Register in
<a href="https://uomytrack.pageuppeople.com/learning/calendar?date=2021-10-01">MyTrack</a>)<o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">HRIS Overview October 5 1:30 – 3:30pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">I-9 Workshop October 6 10:00 – 11:30am<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">HRIS Time Entry October 6 1:30 – 4:30pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">HRIS Payroll Redistributions (PHAREDS) October 7 10:00am – 12:00pm<b><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo4">HRIS Electronic Approvals (EPAF) Contact Cathy McDermond (<a href="mailto:cathy1@uoregon.edu">cathy1@uoregon.edu</a>) to schedule for EPAF Training<b><o:p></o:p></b></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The Payroll Office</span><o:p></o:p></p>
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