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<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Verdana",sans-serif">The Paynews Monthly – December 2020 Edition<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif">Updates<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo1">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">COVID-19 Personal Day Payroll Coding
<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
<span style="font-family:"Verdana",sans-serif">For salaried employees since it is not a leave earn code there is nothing to enter and it will be treated like a regular paid day.</span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
<span style="font-family:"Verdana",sans-serif">For hourly employees you will include the COVID-19 Personal Day in their regular earn code as follows:</span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="square">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level3 lfo1">
<span style="font-family:"Verdana",sans-serif">Faculty & OAs: <b>SAL</b></span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level3 lfo1">
<span style="font-family:"Verdana",sans-serif">Classified: <b>REG</b></span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level3 lfo1">
<span style="font-family:"Verdana",sans-serif">Temporary: <b>OCH</b></span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level3 lfo1">
<span style="font-family:"Verdana",sans-serif">Student: <b>RST </b>(Work-Study <b>
<i>cannot</i></b> be charged for this time)</span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li></ul>
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
<span style="font-family:"Verdana",sans-serif">For eligibility information, see HR’s page here:
<a href="https://hr.uoregon.edu/programs-services/covid-19-resources/uo-covid-19-personal-day">
https://hr.uoregon.edu/programs-services/covid-19-resources/uo-covid-19-personal-day</a></span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li></ul>
</ul>
<p class="MsoNormalCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-autospace:ideograph-other">
<b><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo1">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">UO Emergency Sick Leave Program</span></u></b><span style="font-family:"Verdana",sans-serif"> – The UO has extended the availability of UO Emergency Sick Leave through June
30, 2021. See HR’s information on use and eligibility here: <a href="https://hr.uoregon.edu/programs-services/covid-19-resources/covid-19-employee-leave-options#ESL">
https://hr.uoregon.edu/programs-services/covid-19-resources/covid-19-employee-leave-options#ESL</a></span><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p></o:p></span></u></b></li></ul>
<p class="MsoNormalCxSpMiddle" style="line-height:105%"><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="line-height:105%;mso-list:l0 level1 lfo1">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">SEIU Vacation Cash Out</span></u></b><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="line-height:105%;mso-list:l0 level2 lfo1">
<span style="font-family:"Verdana",sans-serif">This year, SEIU Vacation Cash Out hours for classified employees will be entered centrally by Payroll – departments will not need to enter these hours during January time entry. Employees can now submit Vacation
Cash Out requests online via the electronic form: <u><a href="https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request" target="_blank" title="https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request">https://forms.uoregon.edu/document/launch/hr-classified-vacation-cash-out-request</a></u><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="line-height:105%;mso-list:l0 level2 lfo1">
<span style="font-family:"Verdana",sans-serif">Note that employees unable to complete the online process should complete the paper-based request form at
<u><a href="https://hr.uoregon.edu/attachments/seiu-request-cash-out-vacation" target="_blank" title="https://hr.uoregon.edu/attachments/seiu-request-cash-out-vacation">https://hr.uoregon.edu/attachments/seiu-request-cash-out-vacation</a></u> and follow the
processing instructions on the form.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif">Reminders<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level1 lfo3">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">December Terminations</span></u></b><span style="font-family:"Verdana",sans-serif"> - Please notify our office immediately if you become aware of employees who are terminating
their appointments or going on leave without pay before December 31, 2020. This includes salaried employees who have insufficient paid leave hours to cover time off. Our office would like to work with you in adjusting the employee's December pay to prevent
an overpayment. You may email (<a href="mailto:payroll@uoregon.edu"><span style="color:#0563C1">payroll@uoregon.edu</span></a>) or fax (6-1109) a copy of the termination PRF to the Payroll Office while the original document is in route. Your prompt notification
will prevent financial hardship for the employee.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Verdana",sans-serif">You may contact the following payroll staff:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level2 lfo3">
<span style="font-family:"Verdana",sans-serif">For Faculty & OA pay, Chad, <a href="mailto:chadh@uoregon.edu">
chadh@uoregon.edu</a>, or Cindy, <a href="mailto:chuie@uoregon.edu">chuie@uoregon.edu</a><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level2 lfo3">
<span style="font-family:"Verdana",sans-serif">For Classified pay, Ben, <a href="mailto:bkane@uoregon.edu">
bkane@uoregon.edu</a><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level2 lfo3">
<span style="font-family:"Verdana",sans-serif">For GE pay, Keri, <a href="mailto:kbartow1@uoregon.edu">
<span style="color:#0563C1">kbartow1@uoregon.edu</span></a></span><o:p></o:p></li></ul>
</ul>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;line-height:105%">
<span style="font-size:12.0pt;line-height:105%"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level1 lfo3">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Update Mailing Addresses</span></u></b><span style="font-family:"Verdana",sans-serif"> – It is very important for all employees to verify that their current mailing address
in Banner is up to date, as W-2s will be going out by the end of January 2021. Employees can update their own address information via
<a href="https://duckweb.uoregon.edu/"><span style="color:#0563C1">DuckWeb</span></a>. For employees who do not have access to DuckWeb, they can send an email to
<a href="mailto:payroll@uoregon.edu"><span style="color:#0563C1">payroll@uoregon.edu</span></a>. Please help us get the word out by reminding your employees of the importance of doing this by January 10<sup>th</sup>. Every year, we receive hundreds of requests
for W-2s that were sent to outdated addresses. This can be avoided by making sure we have up to date addresses on file.<br>
<br>
<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l1 level1 lfo3">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Electronic W</span></u></b><b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">-2 Consent</span></u></b><span style="font-family:"Verdana",sans-serif">
– Please help the Payroll Office reduce our paper use by encouraging employees to consent to electronic W-2 receipt. They can sign up on DuckWeb by going to the Employee Information section, Tax Information, Electronic Regulatory Consent, and checking the
box next to “Consent to receive W-2 electronically”.<o:p></o:p></span></li></ul>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in;mso-add-space:auto;line-height:105%">
<span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><u><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">UO-NRA Form (Annual Renewal for International Employees)</span></u></b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">
- </span><span lang="EN" style="font-family:"Verdana",sans-serif">At the beginning of each year, international employees are required to complete a UO-NRA form (Foreign National Data Request form) and provide the UO Payroll Office with copies of supporting
documents. The UO-NRA form and supporting documents are only used by UO Payroll to determine appropriate tax withholding/exemption by reviewing an employee’s Visa status, residency, and substantial presence. The UO Payroll Office will be emailing international
employees in the next couple of weeks to inform them of this process and the documents required.
<b>The UO-NRA form and supporting documents are due in the Payroll Office by January 13, 2020.
</b>We appreciate everyone’s support in this important mandatory process! More information can be found on Payroll’s website.
</span><span style="font-family:"Verdana",sans-serif">Questions can be directed to Erin Driscoll, Foreign National Payroll Specialist, at
<a href="mailto:erinlynn@uoregon.edu"><span style="color:#0563C1">erinlynn@uoregon.edu</span></a> or 6-1122.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><u><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Eugene City Tax</span></u></b><span style="font-family:"Verdana",sans-serif"> – The new Eugene City Tax goes into effect on January 1,
2021. Only those employees working in Eugene will have to pay this new tax so it is critical that departments provide accurate Job Location codes for their employees. Incorrect Job Location codes can lead to employees being taxed incorrectly. Employees temporarily
working from home should not have their job locations changed per the city. Additional information about the Eugene City Tax can be found on the
<u><a href="https://urldefense.com/v3/__https:/www.eugene-or.gov/4281/Community-Safety-Payroll-Tax__;!!C5qS4YX3!X-RNpuY6oAlJL9lPHAhCUO8a1l_GEJqaaItzV51FGxwZhMhYaHq80tz7yTeMqzoZhg$" target="_blank" title="https://urldefense.com/v3/__https:/www.eugene-or.gov/4281/community-safety-payroll-tax__;!!c5qs4yx3!x-rnpuy6oaljl9lphahcuo8a1l_gejqaaitzv51fgxwzhmhyahq80tz7ytemqzozhg$">City
of Eugene’s website</a></u>.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><u><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Exempt W-4s</span></u></b><span style="font-family:"Verdana",sans-serif"> – Claiming exempt on the W-4 or OR-W-4 expires after January
31<sup>st</sup>, 2021. If employees believe they should be exempt for 2021 they will need to complete a new 2021 W-4 and/or OR-W-4. We will post the 2021 versions in January.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><br>
Upcoming Events<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level1 lfo4">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Payroll Deadlines<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">December Time Entry Window December 17<sup>th</sup> – 21<sup>st</sup>
<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">January Document Deadlines January 5<sup>th</sup><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">January EPAF Deadline January 14<sup>th</sup> <o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">January Time Entry Window January 20<sup>th</sup> – 22<sup>nd</sup>
</span><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">
<o:p></o:p></span></li></ul>
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level1 lfo4">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Trainings (Register in
<a href="https://hr.uoregon.edu/mytrack-talent-management-system-0"><span style="color:#0563C1">MyTrack</span></a>)<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">HRIS Overview January 5<sup>th</sup> 1:30-3:30pm<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">HRIS Time Entry January 6<sup>th</sup> 1:30-4:30pm<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">HRIS Electronic Approvals (EPAF) January 13<sup>th</sup> 9:30-11:00am<o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">Form I-9 Workshop January 6<sup>th</sup> 10:00am-12:00pm<o:p></o:p></span></li></ul>
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level1 lfo4">
<b><u><span style="font-size:12.0pt;line-height:105%;font-family:"Verdana",sans-serif">Observed Holidays<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">Christmas Eve Day (Classified Only) December 24<sup>th</sup><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">Christmas Day December 25<sup>th</sup><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">New Year’s Day January 1<sup>st</sup><o:p></o:p></span></li><li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l2 level2 lfo4">
<span style="font-family:"Verdana",sans-serif">Martin Luther King Jr. Day January 18<sup>th</sup>
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">Happy Holidays!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">The Payroll Office<o:p></o:p></span></p>
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