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<div class="WordSection1">
<p class="MsoNormal" style="margin-bottom:16.0pt"><b><span style="font-size:16.0pt">The PayNews Monthly – October 2020 Edition<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:14.0pt"><b><i><span style="font-size:14.0pt">Updates<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Duckweb Two Factor Authentication Change</span></u></b><b> -
</b><span style="color:black">Information Services has added additional functionality to the two-factor authentication within Duckweb. Employees and students using Duckweb to set up direct deposit are now prompted for birth date instead of last 4 of SSN if
they don’t have an SSN in Banner.</span><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Classified/Temp Payroll</span></u></b><b>
</b>- Mindy Schmidling is out on parental leave so please contact Ben Kane, Payroll Operations Manager,
<a href="mailto:bkane@uoregon.edu">bkane@uoregon.edu</a>, with any Classified/Temp payroll questions or concerns.<o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Form I-9 Temporary Provision Extension</span></u></b><b><span style="font-size:12.0pt">
</span></b>- On March 20, the Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement (ICE) announced flexibility in complying with requirements related to Form I-9, Employment Eligibility Verification, due to COVID-19. This temporary
guidance was set to expire September 19. Because of ongoing precautions related to COVID-19, DHS has extended this policy again for an additional 60 days. <b>The new expiration date for these accommodations is November 19, 2020</b>.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">New Employee Class Chart on Payroll Website</span></u></b><b>
</b>– The Payroll Office has published a new <a href="https://ba.uoregon.edu/payroll/employee-classes">
Employee Class chart</a> that includes additional information about benefit and leave eligibility. Please direct questions about this chart to Shelby Cooper,
<a href="mailto:shelbyc@uoregon.edu">shelbyc@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt">Reminders<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">HR Benefits<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo1"><b>Open Enrollment</b> – For this year only, Open Enrollment is not mandatory. If employees are happy with their current coverages and insurance plans, including their participation status in the Health
Engagement Model (HEM), they do not need to take action. Current plans will rollover to 2021, except flexible spending accounts. If employees want to contribute to a Healthcare or Dependent Care Flexible Spending Account (FSA) in 2021, they must take action
to enroll by October 31,2020. Visit the <a href="https://hr.uoregon.edu/benefits/benefits-annual-open-enrollment">
Open Enrollment</a> webpage for additional information, view plan comparisons, open enrollment guide, plan changes and more.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><b>Virtual Benefits Fair </b>
– Like so many other events this year, the Annual Benefits Fair has gone virtual. Visit the
<a href="https://hr.uoregon.edu/benefits/open-enrollment/virtual-benefits-fair-2020">
Benefits Fair</a> webpage to tour virtual booths from various vendors, watch videos, download information and resources about your benefit options. Information will be available throughout October.
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">October Time Entry for Students<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo1">We appreciate your patience while we work to enter the heavy fall rush of student hires in Banner throughout the time entry window. We will contact departments regarding issues and incomplete documents as
soon as possible.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><u><span style="color:red">During</span></u> time entry (10/21 - 10/23) – please check Banner for time entry records in PHAHOUR as job records will be added often.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1"><u><span style="color:red">After</span></u> noon on the last day of time entry (10/23) – if you have students that are not showing in PHAHOUR, please send Manual Check Requests to the Payroll Office by
<a href="https://forms.uoregon.edu/form/launch/ba-manual-check-request-upload-mcr">
forms.uoregon</a> upload for pay day processing. Do not wait for the record to be visible in PWIVERI. We will continue to work to get everyone paid.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Paperless Form W-2</span></u></b><b><u> </u></b><b>
</b>- Please help us get the word out about paperless W-2’s. Instructions are available on the
<a href="https://ba.uoregon.edu/content/w-2">Payroll website</a>. Questions about paperless W-2’s can be directed to Jay Butler,
<a href="mailto:jbutler@uoregon.edu">jbutler@uoregon.edu</a>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Fall Rosters</span></u></b><b>
</b>– Check your October rosters to verify that any additions or changes are properly reflected. Please direct any questions to the proper payroll specialist.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1"><b><u><span style="font-size:12.0pt">Eugene Community Safety Payroll Tax (Effective January 1, 2021)</span></u></b><b> –</b> The Eugene City Council passed the Community Safety Tax Ordinance in July 2019
to provide long term funding for community safety services. The city will fund this through a new payroll tax that takes effect January 1, 2021. The tax rate for the employee payroll tax is determined by the hourly rate of the employee. See below.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l3 level2 lfo1">For employees who earn more than $15 per hour, the tax is calculated at a rate of 0.0044 (or .44 percent) of total taxable wages.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level2 lfo1">For employees who earn between $12.01 and $15.00 per hour, the tax is calculated at a rate of 0.0030 (or .30 percent) of total taxable wages.<o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo1">Employees who earn $12 per hour (or the minimum wage rate) are exempt from the employee payroll tax.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
Only employees who are working within the Eugene city limits will be required to pay this tax. The City of Eugene has created a helpful
<a href="https://www.eugene-or.gov/4281/Community-Safety-Payroll-Tax">website</a> that includes a community safety payroll tax estimator and a tool that helps determine if an address is considered within city limits. Since this tax is directly tied to the
employees work location, it is critical that the job location codes are correct in Banner. Please review your roster and notify payroll of any location changes.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo2"><b><u><span style="font-size:12.0pt">Portland Metro City Tax (Effective January 1, 2021)</span></u></b> - In May 2020 voters in Portland approved a measure to raise money for supportive housing services
for people experiencing homelessness or at risk of experiencing homelessness. The program is funded by a 1% tax on taxable income of more than $125,000 for individuals and $200,000 for couples filing jointly. This tax is only applicable to employees working
within the Portland Metro City limits. To determine if an employees work location is within the Metro area and therefore subject to the Metro City tax, you can enter the address into this
<a href="https://www.oregonmetro.gov/about-metro/metro-council/find-your-councilor">
“Find Your Councilor”</a> search engine. <o:p></o:p></li></ul>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal" style="margin-bottom:14.0pt"><b><i><span style="font-size:14.0pt">Helpful Hints<o:p></o:p></span></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><u><span style="font-size:12.0pt">Payroll Roster Reports</span></u></b><b> –
</b>Banner page PWIPAYR has four different versions of the employee roster that are available to units. Each roster contains a slightly different set of data elements. Units can run their roster for all of their employees, only classified/temp, only students,
or only faculty/OA/GE employees. Each roster can be viewed as a PDF (default) or exported into Excel. The exported version of the roster includes more data elements than the PDF version. Additional data may include employees labor distribution(s), supervisor
name and position, next merit date, and rank. <i><o:p></o:p></i></li></ul>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal" style="margin-bottom:14.0pt"><b><i><span style="font-size:14.0pt">Upcoming Events<o:p></o:p></span></i></b></p>
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<li class="MsoNormal" style="mso-list:l4 level1 lfo4"><b><u><span style="font-size:12.0pt">Important Dates<o:p></o:p></span></u></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l4 level2 lfo4">October Payday October 30<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">November Document Deadline November 6<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">November Time Entry Window November 17-19<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">November Payday November 30<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoNormal" style="mso-list:l4 level1 lfo4"><b><u><span style="font-size:12.0pt">Monthly Training through MS Teams (Sign up through MyTrack)</span></u></b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></li></ul>
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<li class="MsoNormal" style="mso-list:l2 level2 lfo5">HRIS Overview November 3, 1:30 – 3:30pm<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level2 lfo5">HRIS Time Entry November 4, 1:30 – 4:30pm<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level2 lfo5">HRIS Electronic Approval Forms (EPAF) November 11, 9:30 – 11:30am<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level2 lfo5">Form I-9 Workshop/International Hire Paperwork November 4, 10:00 – 12:00pm<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level2 lfo5">HRIS Payroll Redistributions (PHAREDS) December 3, 10:00 – 12:00pm
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">The Payroll Office<o:p></o:p></p>
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