payroll: October 2024 Pay News

[BA Payroll Office News]

PayNews - October 2024

Upcoming Events


  *   Payroll Deadlines:
     *   October 7 - Payroll Document Deadline
     *   October 17 - EPAF deadline
     *   October 22-24 - Time Entry Window
     *   October 28, 9am - Stop/Correct Pay Deadline
     *   October 31 - Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   October 8, 2024 10:30am-12:00pm - EPAF Training
     *   October 8, 2024 1:30pm-3:30pm - HRIS Overview
     *   October 9, 2024 9:00am-12:00pm - HRIS Time Entry
     *   October 10, 2024 10:00am-12:00pm - PHAREDS Training
     *   November 5, 2024 10:00am-12:00pm - I-9 Employment Workshop
     *   November 5, 2024 1:30pm-3:30pm - HRIS Overview
     *   November 6, 2024 9:00am-12:00pm - HRIS Time Entry


Fall

  *   Check your employee rosters. Make sure that everyone who is working for you is getting paid at the correct FTE.
  *   If you have any employees that are working but not set up in banner, please get the new hire documents into payroll ASAP. If you have already submitted documents please contact Payroll.

Updates

  *   If you have questions about a UO Form that was submitted, please check the comments on the UO Form. Once a UO Form is processed, there will be a comment by the payroll member who processed it, and it will be signed.
Reminders


  *   Direct Deposit set up - Log in to DuckWeb and set up direct deposit through your employee dashboard.
     *   Be sure to check Payroll Direct Deposit.
        *   Many employees only set up "Employee Reimbursement and Student Account refunds" section. This is NOT for your paycheck.
     *   When submitting direct deposit forms, we must have a voided check or documents from the bank proving ownership, account number and routing number before we can process the form. If it is not submitted, it will delay the employee getting direct deposit set up.
  *   Terminations, LWOP, FTE Reductions, Retirement - Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments, retiring, going on leave without pay, or reducing their FTE before October 25, 2024. This includes salaried employees who terminated prior to October 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.

Our office would like to work with you in adjusting the employee's October pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll at uoregon.edu<mailto:payroll at uoregon.edu>. If time entry has opened, please send notification via teams.


  *   Help Us Go Paperless- Did you know that not only can you request to have paperless earning statements via DuckWeb, but you can also request electronic W2s?
  *   Stipends that are past due will be processed the month it is received by the payroll office and will payout during with the current months payroll. For example the pay period for October payroll is September 25- October 27.


  *   We are moving to a centralized Inbox, payroll at uoregon.edu<mailto:payroll at uoregon.edu>. Please help us transition to this new system. Do not CC individual pay specialist moving forward, all incoming email should go to the payroll at uoregon.edu<mailto:payroll at uoregon.edu> mailbox and will be rerouted to the individual for processing. CCing individuals in the office creates duplicate emails.


     *   If you have emailed and have not heard a response before time entry please call teams or call out office to ensure we have made necessary corrections.


  *   If you are emailing about remote work, taxes or compliance issues please email uopayroll at uoregon.edu<mailto:uopayroll at uoregon.edu>
Join the Payroll Team:

  *   No positions at this time.
  *
Instructions for Electronic W-2 Consent via Duckweb:

  *   Sign into Duckweb.
  *   Navigate to the "Employee Information" tab.
  *   Click "W-2 Wage and Tax Statement".
  *   Click on the "Electronic Regulatory Consent" link.
  *   Check the "My Choice" box to consent to receive your W-2 electronically.
  *   Click "Submit".  A confirmation will appear towards the top of the page.

Thank you,
The Payroll Office
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