payroll: PayNews - January 2023

[BAO Payroll Office News]

PayNews - January 2023

Updates


  *   W-2s - W-2s will be mailed and made available on DuckWeb by January 31, 2023.

Reminders


  *   Exempt W-4s - Claiming exempt on the W-4 or OR-W-4 expires after January 31, 2023. If employees believe they should be exempt for 2023 they will need to complete a new 2023 W-4 and/or OR-W-4. 2023 versions are available here:
     *   W-4 Employee Withholding Certificate<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/w4.pdf>
     *   OR-W-4 Oregon Withholding<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/or-w-4.pdf>

  *   UO-NRA Form (Annual Renewal for International Employees) - Employees were notified of their requirement to furnish the documents and information needed to properly tax them for 2023. Please assist employees in completing the forms and submitting documents to Erin Driscoll, erinlynn at uoregon.edu<mailto:erinlynn at uoregon.edu>.

Inclement Weather


  *   SEIU Inclement Weather Pay Instructions
Inclement weather delay/closure officially recognized as 8pm on Thursday, December 22, 2022 through Friday, December 23, 2022. Inclement weather leave code is LTI and will be pulling from the 7/1/22-6/30/24 CBA bucket.



PHAHOUR Instructions:


     *   For any employee who didn't work during their scheduled shift on campus, employee would need to use the inclement weather leave (LTI) to cover their time after 8pm on Thursday, December 22, 2022 and through Friday, December 23, 2022 and use other leave to cover if they didn't work part of their shift that fell before 8pm on December 22, 2022.

     *   For any employee who worked their scheduled shift and was required to do so on campus due to providing essential services, employee can use inclement weather leave (LTI) and regular hours will shift to overtime (OTM), so they will be paid both LTI and OTM for the worked hours to get to the double-time and a half. If they choose to not use inclement weather leave (LTI), you will need to replace the regular hours with RGP at time and a half rate so that it is not considered overtime, but they get the time and a half rate for working during the closure.

     *   If an employee has the ability to work from home, they are not eligible to use the inclement weather leave (LTI) for the closures.

     *   If an employee already had those dates/times scheduled off with another type of leave taken, they are not eligible to use the inclement weather leave (LTI) for the closures.


If there are any additional questions, please contact Mindy Schmidling at mindy at uoregon.edu<mailto:mindy at uoregon.edu> for assistance.


Upcoming Events


  *   Payroll Deadlines:
     *   January 20-24 - January Time Entry Window
     *   January 26 9am - January Stop/Correct Pay Deadline
     *   January 31 - January Payday
  *   Trainings (Register in MyTrack<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/calendar__;!!C5qS4YX3!H2BYarUNQ8iQ-iYEa8ntZ2a4o4y12pJB9u9RH0FZtTsFW1qe5GKTqBnxSrmuLzXy5j2PPK06Ej7z2sFHQ3NcCJGK$>):
     *   February 7, 2023, 1:30pm-3:30pm - HRIS Overview
     *   February 8, 2023, 10:00am-11:30am - I-9 Employment Eligibility Workshop
     *   February 8, 2023, 1:30pm-4:30pm - HRIS Time Entry
     *   HRIS Electronic Approvals (EPAF) training should be scheduled with Cathy McDermond (cathy1 at uoregon.edu<mailto:cathy1 at uoregon.edu>)

Thank you,
The Payroll Office

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